Job Description

Full time Customer Service Office Administrator position is ideal for someone with mid-level experience with Construction Software, Microsoft Office suite and proficient computer knowledge.

We expect the successful candidate to have interpersonal skills equally impressive as his or her organizational skills. Attention to detail and integrity is a must as the ideal candidate will have access to sensitive data.

This is a hands-on and detail-oriented position in a fast-paced office, bearing much responsibility and the ability to assist in managing office tasks.

Shared responsibility for accounts receivable, accounts payable.

Construction and accounting knowledge is a preferred, but willing to train the right candidate.

Responsibilities

Utilize Construction Software for accounts receivable and accounts payable functions
Accounts Receivables – Work with customers as needed, invoicing customers for deposits and work completed, collecting customer payments and manage outstanding accounts receivables.
Accounts Payable – Work with vendors as needed, review and audit payables when received, code and enter payables in accounting software with proper GL account #’s and job codes.
Create and maintain vendor records, including contact information, payment terms, and any other information required.
Answer phone lines
Answer questions from vendors and customers about their bills and invoices.
Collect and code time cards in a timely manner for payroll processing
Responsible for job costing-ensuring proper coding of payables in accounting software with proper GL account numbers and job codes
Process mail daily
Perform miscellaneous job-related duties as assigned.
Work with Project Managers to create project estimates and customer proposals
Purchase office supplies

General Qualifications:

Proficient with Excel, Word and Outlook
Good oral and written communication skills
Strong Customer Service Skills
Familiar with Spectrum software a plus
Self-Starter
Must be detail oriented.
Able to adhere to confidentiality requirements

Benefits:

This a full-time position (Monday – Friday)
Paid holidays & Vacation Time
Health Insurance

Experience:

Customer Service Experience
1 to 2 years Construction Accounting Experience
High school diploma or G.E.D. equivalent

Physical Requirements:

Regular sitting, standing, climbing stairs and walking.
Operation of office machinery and equipment
Occasionally lift/move items up to 20 pounds

About You

Sweats the details / Meticulous
Resourceful
Multi-tasker / Good work organization
Flexible
Communicates clearly and concisely verbally and in writing
Professional / Personal integrity / Intellectual honesty
Take charge / Self-starter
Success patterns / High achiever
Self-disciplined / Sense of Urgency
Positive outlook and attitude
Team player / independent yet supportive
Understands self-responsibility / Dependable

Almond & Associates

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Customer Service Office Administrator