The ABAI was established in 1971 as one of the 24 medical specialty boards (Member Boards) that make up the American Board of Medical Specialties (ABMS). Through ABMS, the boards work together to set and sustain common standards of expertise and professionalism that each uses to evaluate candidates for board certification and specialists to maintain their certification. Medical specialty certification is the largest standard-setting and assessment process established and maintained by a profession.

Administrative

· Assist CFOO with written, e-mail, and verbal correspondence as necessary. This includes general correspondence as well as telephone calls to communicate ABAI policies and procedures

Review license and DANS issues and make recommendations for corrective action by CFOO/ Ethics and Professionalism (E&P) Committee
Assist CFOO with the preparation of documentation of non-standard training for review by the E&P Committee
Verify physician certification status
Interface with staff of other ABMS member Boards
Receive and distribute incoming mail
Schedule appointments, meetings, and conference calls and accurately duplicate and assemble materials for meetings
Assist CFOO in maintaining electronic calendar
Assist with ABAI Director nomination information
Assist with ordering certificates and tributes for outgoing Directors
Assist CFOO in preparing agenda books for interim and annual BOD meetings
Organize and maintain files for misrepresentation issues, finances, etc.
Keep inventory of office supplies and place orders as necessary
Prepare bank deposits as necessary

Examinations

Process incoming applications for the certification examination and ensure all documentation is received in a timely fashion
Ensures all credentialing requirements for the certification examination are met (License, photograph, recommendation letters, etc.)
Ensures all examination fees are received
Ensures candidates for examination receive accurate test site information
Files and enters into database all credentialing items in a timely fashion

Exhibits

Willingness to assist at the exhibit booth during the annual meetings of the AAAAI and the ACAAI
Assists with the preparation of materials for use at the exhibit booth
Book accommodations for Society Meetings

Travel

Willingness and ability to travel on Board business (interim and annual BOD meetings, AAAAI meeting, ACAAI meeting, Program Director’s Winter Meeting)

Knowledge, Skills and Abilities

Exceptional organizational, time management, interpersonal and communication skills
Ability to project a professional demeanor
Ability to compose letters, e-mails, etc.
Ability to provide a high level of customer service
Willingness to be flexible as office needs change
Possess a positive attitude and the perseverance to get through difficult situations with a sense of humor
Must be detail oriented and able to complete tasks accurately and in a timely fashion
Willingness to operate all office equipment
Must possess knowledge of Microsoft Office Suite – Word, Excel, Access, etc.
Ability to follow instructions and willingness to ask for clarification when needed
Ability to be resourceful and respectful and possess the initiative to complete all tasks to completion

Requirements

Minimum of three years office experience, preferably in a medical environment.
Associates degree preferred.

Supervisor

Chief Financial and Operating Officer

American Board of Allergy and Immunology

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Credentialing Administrative Assistant