Operations Manager Job Description

NOT a remote position

Skills Required:

Must currently live in Summit or Park County in Colorado
Be proficient in Office 365
High level attention to detail and organizational skills required
Be punctual and reliable in attendance during scheduled office hours
Greeting guests/clients in a friendly and professional manner in person and on the phone
Complete special projects as requested in a timely manner
Flexibility in covering shifts for the front desk when needed due to vacation or personal leave of other staff members
The ability to communicate in a clear and efficient way
Maintain a positive attitude while facilitating a professional environment
Ability to work in a multi-tasking high energy environment
Teamwork mentality

Tasks Required:

Administrative

Provide executive level administrative support and personal assistance to our real estate brokers and staff
Process incoming real estate leads and distribute accordingly
Process incoming/outgoing calls, e-mail, USPS mail and delivered packages
Schedule showings for brokers using Showing Time software (will train in required software)
Order and restock office supplies; maintain the office supply storage areas and reorganize as needed
Responsible for office opening/closing checklist procedures
Assist in maintaining a specific schedule for the use of our Summit Foundation medallions, and responsible for checking them in/out

Process and update new listings and price changes

Manage referrals and relocation

Create and distribute print and electronic marketing material

Run office reports in multiple programs, compile, and send to our accountant/brokers

Save and update stats on website

Update and maintain procedure manuals

Relationship Management

Strategic Planning

Manage Parking Passes

Quality assurance for the articles and materials produced in house

Update and program playlists on Sisyphus

Help to coordinate and be onsite support for company events (w/ Events Committee)

Order/Purchase all office supplies

Communication with bookkeeper

Manage front desk schedule

Manage and distribute floor time schedule

Be proactive in establishing a welcoming yet professional atmosphere within the office space inside and outside

Manage daily duties while prioritizing all additional requested tasks and special projects in Trello

Update broker list monthly in email marketing software

Not Required but bonus skills:

Benefits:

Breckenridge Associates Real Estate

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