Cerami Longman Lindsey is a premier acoustic design and technology consulting company working with world-class developers and architects on their iconic projects. We are now part of Trinity Consultants' global family of firms focused on environmental disciplines. We are hiring a talented project coordinator to join our Acoustics team.

Primary Role

As the studio Project Coordinator, you will provide coordination and administrative support throughout the life of the projects within the studio. You will assist with proposal development, resource allocation, invoicing, and project close-out. You will oversee various aspects of each project and work closely with the project managers.

Role & Responsibilities

Manage project schedules
Establish and maintain project billing schedules
Assist project managers with Project Status Reports
Determine resource allocation needs based on project budgets and PM feedback
Manage project plans based on resourcing needs
Assist PMs with accounts receivables
Oversee the invoicing process for projects within the studio
Consistently provide a high level of customer service to staff, clients, vendors, business partners and guests
Managing workload - prioritizing work, follow up of outstanding items, and ensuring deadlines are met
Provide coordination and administrative support throughout project phases:
Project Start-Up Tasks: Including contracts, RFP's/proposal letters, work authorizations, creation and/or maintenance of project directories, opening project and sub-project numbers, establishing project billing schedules and resourcing plans
Early Project Phases Tasks: Including but not limited to accurate project files documentation (hard copy and electronic), print coordination, copying/scanning, creation/maintenance of various spreadsheets, correspondence, meeting coordination and Teams set-up as required, preparation of meeting agendas and meeting notes
Construction Documentation/Administration Phases Tasks: include file sharing, print coordination, logging RFIs & submittals
Project Close-Out Tasks: include filing, financial system close out and punch lists
Responsible for assisting Accounting and Managers in assembling invoices
Request insurance certificates
Schedule and coordinate meetings; Attend meetings, if necessary, for taking minutes and documenting other information
Special duties and projects, as assigned or necessary

Experience

3+ years of experience as a project coordinator or other similar administrative role
Experience within an architecture or design firm (highly desired)
Ability to effectively prioritize with strong time management skills in a fast-paced environment
Superior verbal and written communication skills
Highly organized with a strong attention to detail
High level of professionalism and strong sense of urgency
Intermediate to advanced skills in MS Office Suite (Outlook, Excel, Word, PowerPoint)
Ability to work with minimal guidance; Proactive, motivated self-starter
Proficiency with Zoom, Microsoft Teams and conferencing systems - web and telephonic
Flexibility and ability to handle and manage change effectively and efficiently

Education

Bachelor's Degree preferred

Cerami & Associates, Inc.

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Project Coordinator