Regulatory Manager

Director of Food Safety and Quality Status: Exempt

Location: San Diego, CA

Department: Operations

Full-time -Hybrid

Job Summary:

The Regulatory Manager is responsible for ensuring that products comply with Federal, Local, and appropriate International regulatory standards, along with Chosen Foods’ internal regulations. The manager is also responsible for overseeing the coordination and submission of regulatory documentation, certification applications, and audit reports.

Responsible for supporting day-to-day regulatory/compliance/ certification activities. Responsible for writing, reviewing, and approving controlled documentations that involve regulatory or certification compliance.

Responsibilities:

• Ensuring Chosen Foods is in compliance with all agencies FDA registration, CFIA

registrations, CDPH Registration, California department of health registrations, and

Certificates of Free Sale.

• Manage the FSVP Program for Chosen and assist co-packers with FSVP compliance.

• Manage Correspondence and timeline with RegistarCorp. (or equivalent contractor) for FSVP compliance for all new suppliers and contract manufacturers.

• Own Correspondence and timeline with to approve Canadian labels with external

contractor

• Manage communications with contract manufacturers and regulatory agencies, to

coordinate and manage all certifications including non-GMO, kosher, organic and gluten free.

• Interface with agencies for customs and export documentation requirements.

• Act as an in-house expert on regulatory requirements for customer/consumer support.

• Lead product claims and marketing materials substantiation.

• Create nutritional labels and ingredient statements with contract manufacturers using GENESIS.

• Conduct label review for formatting, size of print, artwork, nutritional panel, allergen,

certification emblem, and claims are accurate.

• Maintenance of contract manufacturer’s suppliers list and ingredient specifications for certification and FSVP compliance.

• Review warehouse documentation to ensure compliance to FDA registration, food safety regulation and finished product certification.

• Organize all regulatory, certification and compliance documentation in SharePoint by

Contract manufacturer and finished product. Assure regulatory and certification

documentation is up to date and readily available.

• Manage closing out findings from regulatory audits with the assist of cross functional

team.

• Support contract manufacturer as needed with customer audits and corrective actions and confirm they are closed out.

• Update status of regulatory compliance, certifications and label review for cross

functional teams within Chosen Foods and contract manufacturer.

• Send a minimum of weekly communications with updates for pending certifications and label review; project delays and new timelines for completion as appropriate.

• Keep up to date with regulatory news from the FDA and CFIA to advise Chosen Foods of new regulations and actions needed for compliance.

Professional Qualifications:

• Degree in Food Science, Regulatory Sciences or equivalent.

• Minimum of 4 years’ experience working in food regulatory compliance and certifications.

• Expert Written and verbal communication with internal and external stakeholders.

• Expert project management to deliver results within appropriate timeframes.

• Firsthand experience with regulatory and certification audits.

Physical Requirements

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. While performing the duties of this Job, the employee is regularly required to sit, use hands to handle or feel, and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand, walk, stoop, kneel, crouch, or crawl. The employee must be able to lift and/or move up to 15 pounds and occasionally lift and/or move up to 25 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

Work is performed inside a temperature-controlled office building with open floor plan. This job operates in a professional office environment with a business casual dress code. This role will routinely use standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Must be able to work in a fast-paced environment.

Disclaimer:

This job description indicates in general terms, the type and level of work performed as well as the typical responsibilities of employees in this classification and it may be changed by management at any time. Other duties may also apply. Nothing in this job description changes the at-will employment relationship existing between the Company and its employees.

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