Multi-faceted entrepreneur seeks dynamic, organized, and flexible Executive/Personal Assistant to provide administrative, office, property and family related support.

Primary Responsibilities:

Executive Assistant:

Calendar Management: maintain and manage principal’s calendars, scheduling appointments and meetings.
Inbox Management and Communication: prioritizing and synthesizing information for efficient workflow
Meeting note-taking and thoughtful follow-up message creation
Plan events such as business luncheons, company celebrations and client dinners
Handle research and document requests for the principal
Handle confidential and sensitive information with discretion

Office Management:

Maintain supply inventory for all needed office supplies
Act as the public face of the company: greeting guests and clients, directing them to correct person or office, directing calls, taking messages and sharing general company information as needed
Receive incoming mail and handle all outgoing shipping/mailings
Maintain office space i.e. purchase office furniture, maintain office equipment
Be the office expert on conference room equipment /TV and use
Liaison with building management regarding maintenance
Manage vendor relations for the office

Personal Assistant:

Manage projects and maintenance across all properties
Coordinate and plan travel/social events with family
Assist in the transportation of the principle
Schedule appointments and make reservations as needed
Assist in event planning and organization

Skills & Abilities:

Bachelor’s degree in Business Administration OR 2+ years of experience in an administrative support role.
Strong organizational and time-management skills
Excellent communications (written and verbal) skills with the ability to communicate with a variety of stakeholders
Proficiency in Microsoft Office Suite
Exercise flexibility and adaptability in an ad hoc environment
Ability to work independently and manage multiple priorities in a fast-paced environment
Attention to detail and accuracy
Valid driver’s license & working vehicle necessary
This is a full-time salaried, exempt position, mainly in-office with some transportation and errands as needed. Monday – Friday 8:00 AM – 5:00 PM. This position requires the employee to be available to work outside of standard business hours, to include evenings, weekends, and holidays as needed.
Benefits: Health Insurance Available

Clinical Enrollment

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Executive/Personal Assistant