Title: Coupa Transformation Consultant (Procure-to-Pay)

Company: Financial Firm

Location: Miami Fl/Remote – Hybrid 3 days/wk

Rate: Market

Experience: Senior, 10+ years relevant experience

Duration: 18 months

Summary:

Leading financial company is seeking someone with strong expertise in Coupa to join their procurement team. Will collaborate directly with internal stakeholders across HR, Finance, Tech to identify needs, current challenges in order to optimize approval rules within Coupa system. This will require strong overall experience with Coupa P2P platform and specific expertise on the approval rules within Coupa.

10+ years overall procurement experience.
Strong expertise with the Coupa, specifically with optimization of approval rules
Coupa Procure-to-Invoice System Administration Certification, other relevant training

Description

We are seeking a skilled Coupa Transformation Consultant to join our team and play a lead role in reviewing and redesigning our Coupa approval rules.

The ideal Coupa Transformation Consultant will be responsible for collaborating with internal stakeholders to discuss their current rules and identify pain points with our current Coupa approval rules.This consultant will lead the review and redesign of all the Coupa approval rules used in the firm. The consultant will also work closely with cross-functional teams to develop a process for the ongoing annual review of approval rules, ensuring their effectiveness and alignment with our business objectives. Additionally, they need to learn how a Private Equity firm processes invoices and gain an understanding of different expense types, distinguishing between corporate (house) and fund expenses.

Responsibilities

Collaborate with internal stakeholders, including all business units and corporate groups (e.g., finance, technology, HR, Corporate Services, etc., to identify pain points and challenges with our current approval rules.

Analyze and evaluate existing approval rules in the Coupa platform, identifying areas for improvement and optimization.

Work closely with cross-functional teams to gather requirements and design and implement new approval rules that address pain points and improve operational efficiency.

Develop a timeline for execution and provide weekly status updates on progress.

Develop and implement a process for the ongoing annual review of approval rules, ensuring their alignment with organizational policies and objectives.

Conduct thorough analysis of corporate expenses versus fund expenses, ensuring accurate categorization and appropriate approval workflows.

Provide guidance and support to stakeholders on the effective utilization of the Coupa platform and the optimized approval rules.

Collaborate with IT and technical teams to configure and implement changes to the Coupa platform, ensuring seamless integration and functionality.

Monitor and track the performance of the new approval rules, identifying areas for further optimization and making recommendations for continuous improvement.

Analyze system configurations, implement best practices, and ensure users have the necessary access and permissions to carry out their roles effectively.

Collaboration

This is a high visibility position. The individual will work very closely with several key departments such as Accounting, Accounts Payable, Global Procurement, and Information Technology. As such, you will create and maintain trust relationships with department staff and leaders.

Requirements

Bachelor's degree in business administration, or a related field.

Proven experience working with the Coupa platform, specifically in approval rule transformation.

Strong understanding of procure-to-pay processes and best practices.

Excellent analytical and problem-solving skills, with the ability to identify pain points and develop effective solutions.

Solid understanding of expense categorization, differentiating between corporate expenses and fund expenses.

Experience in process improvement methodologies, such as Lean or Six Sigma, is a plus.

Coupa Procure-to-Invoice System Administration Certification or relevant training

Demonstrated ability to navigate and optimize the Coupa system, contributing to the efficient administration of procurement processes.

Manage common Coupa system tasks, including configuring content groups, company codes, chart of accounts, approval chains, PO & requisition processes, tax coding, invoicing, and configuring process workflows, receipts and variance tolerances, and define and deploy Coupa best practices

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