Gordley Group, an agency focused on “helping those who help others” through public involvement and community engagement activities and events, is seeking a Community Relations and Events Coordinator for its growing team. Candidates can expect to experience a collaborative and enjoyable environment working on meaningful projects that have a positive impact on the communities in which our clients operate.

The Community Relations and Events Coordinator will help the Gordley Community Relations Department keep projects organized and events well implemented. The ideal person is a detail-oriented, organized, patient and resilient professional who enjoys a fast-paced and people-centered atmosphere. Career advancement opportunities are also available within the department and across the company.

KEY RESPONSIBILITIES

· Project Coordination

o Coordinate with project managers on communications, event and public involvement strategies.

o Manage project schedules using Asana software and Gordley calendar.

o Monitor publications and Google alerts, as assigned.

o Assist the Community Relations Department with workload and task management as needed.

· Meetings and Events

o Assist with the coordination of in-person and virtual public meetings and events, including site logistics and meeting materials.

o Coordinate with the internal team, arrange meeting locations, and distribute meeting notices to affected and interested parties.

o Attend meetings and events in support of Gordley Group clients, including but not limited to set-up, greeting attendees, conducting in-person surveys, communication with the public, passing out materials, photography, and teardown.

§ Occasionally, events may take place in the evenings and on weekends.

· Contact and Written Communication

o Document contact with affected and interested parties.

o Coordinate contact list purchasing with outside vendors.

o Preparing publications for internal and external audiences, including employee newsletters, e-blasts, and shareholders' reports in English and Spanish.

o Coordinate checking and proofreading client, marketing, and internal documents.

o Draft minutes and summaries of various meetings with clients and public, as well as internal meetings.

o Draft project activity summaries to support monthly reports to clients.

o Assist with creating, producing and submitting scopes of work with service and cost estimates for new clients or contract modifications.

· General Office Duties

o Included but not limited to monitoring and updating the Gordley Group internal team calendar as necessary.

o Creating and maintaining forms and templates in Word, Adobe Acrobat, Excel and other computer programs.

o Creating and modifying PDFs.

o Supporting office administrative staff with communications, supplies and general office tasks.

PREFERRED QUALIFICATIONS

· Education and Experience

o High school diploma or GED.

o Some college education; degree desirable.

o Two to five years' experience in a professional office environment.

o Proven oral and written communications skills.

· Physical Requirements and Working Conditions

o Possess the ability to work in a standard office setting and use standard office equipment, including computer, copy machine, printers, etc.

o Can lift and carry materials weighing up to 30 lbs.; vision to read printed materials and a computer screen; and have good hearing and speaking abilities to communicate in person and over the phone.

o Have access to a vehicle and be able to drive at night.

PREFERRED KNOWLEDGE AND SKILLS

· English usage and grammar consistent with company standards; knowledge of The Associated Press (AP) stylebook.

· Strong Spanish-language skills are also preferred but not required.

· Intermediate knowledge of Microsoft Office products and digital meeting platforms such as Zoom.

· Knowledge of International Association for Public Participation Planning, Communication and Methods or willingness to acquire training.

· Willingness to be flexible and collaborative.

· Clear and professional written and verbal communications skills, and excellent filing, organizational and time management skills; must be comfortable with deadlines, multitasking and work that can flow in multiple directions at any given time.

· Professional human relations skills, including diplomacy, courteousness and tact; empathic communication skills, including ability to see things from another’s point of view and give and receive respectful, harmonious, candid and compassionate communication, appreciation and feedback in a team setting.

· Self-motivated, reliable, positive, energetic and results-oriented with an outlook for learning, self-improvement and self-reflection, and likes to have fun and joy at work.

Gordley Group

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Gordley Group | Community Relations and Events Coordinator | tucson, az