Position Description: Recruiting Coordinator

Hanold Associates Executive Search and Leadership Advisory is a women-owned retained executive search firm with a core focus on recruiting HR Officers, Corporate Officers and Board Directors for world-class clients. Ranked in the Top 40 of all U.S. firms, our global firm has a distinctive focus on identifying and assessing dynamic, culturally appropriate leaders. With a growing team and client base, we are seeking to add administrative support for our office operations. We look for great human beings who are strong assessors of talent and character and authentic relationship-builders!

Our team needs a hands-on and engaging Recruiting Coordinator to support with administrative and office operations for our recruiting teams and clients. This role will interface with and directly support our senior leaders and Executive Search Partners, along with executive level external stakeholders and candidates. Stylistically, this professional should be smart, energetic, detail oriented and articulate with an ownership mentality toward client relationships and team dynamics.

This is an exceptional opportunity to learn how distinctive retained executive search is while being involved in many aspects of the firm’s operations and leaving a lasting impression for the many leaders we interact with and support. The ideal Recruiting Coordinator will also align with our firm’s Core Values, as outlined below:

Behavioral Character:

See others and lift them.

Our Mission:

To play a role in bettering the lives of our candidates while improving the culture and performance of our client organizations. We do this through building trusting relationships and enduring partnerships, focused on fulfilling our aspiration of a more diverse workplace and inclusive society.

Our Culture:

We are collaborative to our core, candid and proactive in our communications and compassionate in our spirit. We are a team of kind, good-natured people who share a sameness in values, and uniqueness in personalities. We are selfless in our orientation and see one another through an inclusive lens while celebrating our differences.

Key Responsibilities

Scheduling virtual (Microsoft Teams and Zoom) and onsite meetings along with extensive calendar management for the team including Managing Partners, recruiters, clients, and candidates.
Coordination of Managing Partners, recruiters, and candidate travel including but not limited to hotel accommodations, airfare, car rental service and/or Uber vouchers and restaurant reservations for client or candidate meetings.
Providing recruiter support for client materials such as building out and proofing of Status Memos (Microsoft PowerPoint) and various documents to support client relations such as marketing materials and candidate biographies or resumes.
Support administrative team with planning company events including the annual holiday party, team offsite, and various firm sponsored activities both virtually and in-person throughout the year.

Professional and Cultural Characteristics

Extreme attention to detail.
Driven, accomplishment oriented, confident, and capable.
Able to work under pressure and turn around quality work at a fast pace.
Proactive, embraces ambiguity, confident in decision making.
Gravitas and professionalism when interacting with candidates, clients, partners, and vendors.
Strong communication skills both written and verbal.
Able to prioritize scheduling needs and operate with a high sense of urgency especially when supporting client and candidate scheduling needs.

Qualifications/Requirements

Experience with Microsoft Office Suite. Exposure to both PC and Apple environments preferred.
5+ years of experience in scheduling, admin support or other business operations support capacity.
Local to Chicago area (Evanston office). Opportunity to work remotely on Mondays and Fridays.

Position Location: Evanston, Illinois

About Hanold Associates

Hanold Associates Executive Search & Leadership Advisory is a retained boutique executive search and leadership advisory firm focused on Corporate Officers (CHRO, GC, CFO, CIO, CMO and COO) and Board Directors. Our clients include American Airlines, Apollo, Andreessen Horowitz (a16z), Arizona Cardinals, Augusta National Golf, Coach, Big Ten Conference, Blackstone, Blackrock, Beautycounter, Carnival Corp., Cartier, CBS News, Coach, College Football Hall of Fame, Chicago Cubs, Diageo, Dick’s Sporting Goods, Domino’s Pizza, eBay, Electronic Arts, Fanatics, Federal Reserve Bank of New York, Ford Motor Company, Fossil, Goodwill, Gucci, Indeed.com, Kellogg, Kering, Kohler, KKR, Live Nation Entertainment, LPGA, Major League Baseball, Moderna, The National Football League, The New York Times, New York Football Giants, Nike, Nordstrom, Northwestern University, Paramount, Patagonia, Phillips 66, Prada, REI, Riddell, Robert F. Kennedy Human Rights, Save the Children, Silver Lake, Shore Capital, Simon & Schuster, Tapestry, Tiffany & Co., Tom Brady, Tory Burch, TPG, U.S. Soccer Federation, Uber, Under Armour, Vail Resorts, Wella and Zoom.

Hanold Associates Executive Search & Leadership Advisory

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Recruiting Coordinator