Company Description:

Hyperlux Logistics is a dynamic and innovative provider of third-party logistics (3PL) solutions, specializing in over-the-road transportation services. We are committed to delivering exceptional value to our clients by leveraging industry-leading technologies. At Hyperlux Logistics, we prioritize a people-first approach in the freight industry, fostering collaboration and ensuring every team member, shipper, and carrier plays an integral role in our logistics process.

Role Description: Office Administrator

We are seeking a highly organized and detail-oriented Office Administrator to manage day-to-day administrative tasks and support various critical functions, Finance & Accounting, Human Resources, and general office operations. The ideal candidate will demonstrate strong technological aptitude, excellent organizational skills, and the ability to thrive in a fast-paced environment.

Key Responsibilities:

Accounts Payables/Receivables (AP/AR):

Process carrier invoices, verify documentation, and ensure timely payments.
Generate and distribute customer invoices and billing statements.
Monitor outstanding accounts, follow up on overdue payments, and reconcile discrepancies.

Recruiting and Hiring:

Assist with job postings, resume screening, interview scheduling, and onboarding new hires.
Maintain candidate records and track the recruitment process.
Coordinate with department leaders to identify hiring needs and timelines.
Assist with new employee onboarding.

Office Operations:

Serve as the central point of contact for administrative support across the organization.
Maintain office supplies, organize files, and oversee day-to-day office efficiency.
Manage company schedules, coordinate meetings, and ensure accurate record-keeping.

Technology and Systems Management:

Proficiently utilize Microsoft Office Suite (Excel, Word, Outlook, etc.) to support office tasks.
Maintain and improve office systems and processes using technology tools.
Handle data entry and reporting tasks with precision and timeliness.

Qualifications:

2+ years of experience in an administrative or office management role, preferably within the logistics, supply chain, or transportation industries.
Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and comfort with technology and office systems.
Experience with accounts payable/receivable processes.
Strong organizational skills with the ability to multitask and prioritize workloads.
Excellent verbal and written communication skills.
Ability to collaborate with team members and work independently with minimal supervision.
Experience with recruiting and onboarding processes is a plus.
Willingness and ability to be a jack of all trades.

What We Offer:

Competitive salary and benefits package.
Opportunity to grow with a thriving, innovative logistics company.
Supportive, collaborative team environment.
Professional development opportunities.

Hyperlux Logistics

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Hyperlux Logistics | Office Administrator