This is an amazing opportunity to join our exclusive facility. We need a like-minded and customer service oriented individual who is committed to upholding the high standards we provide for all our clients.

This is a full time position for an experienced, detailed Executive Assistant and Scheduler.

We're looking for a professional with a positive attitude. Common sense, initiative and a willingness to take action are necessary in order to complete the tasks and duties for our office. You will work with a wide variety of clientele -- the ideal candidate will be comfortable multi-tasking, have good communication skills, strong interpersonal skills and contribute a helpful and positive attitude to our work environment. Strong work ethic and a high regard for patient confidentiality are a must.

You must be highly accountable, organized, have great follow up, attention to detail, productivity, organization and communication. This role involves heavy physician management.

DUTIES:

Heavy calendaring, scheduling and confirmations
Answer questions and follow up
Manage client calls: Answer and triage phone calls, answer questions, follow up on requests, resolve problems/ issues
Collect records, documents and other information for clients
Inventory management and organization
Answering client/team member questions and following up on requests
Reporting, reconciliations and projects based on operational needs
Creation and maintenance of spreadsheets, forms and checklists for personal use
Licensing, compliance and regulatory coordination
Point of Liaison between team, client and outside facility and clients
Manage all work, tasks for department and clients

QUALIFICATIONS:

Bachelor’s degree preferred, but will consider Associate or other schooling equivalent experience.
Minimum of 2 years administrative office experience
Minimum of 2 years management experience of 2 + staff preferred
PM&R/Ortho/Pain experience preferred but not required
Professionalism and maturity in speech and demeanor is required
Highly organized with a dedication to follow through and an ability to proactively anticipate needs
Ability to successfully manage difficult personalities and situations with ease, positivity, and grace
Demonstrated written and oral communication skills and excellent interpersonal skills
Excellent computer and typing skills
Must be a team player and also capable of working independently
Ability to thrive in a fast-paced, detail-oriented, high-expectations environment
Available to work as needed based on our client's schedule.
Must be reliable and punctual with own transportation.
Strict confidentiality and discretion

LifeSpan medicine

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