Executive Assistant Job Description

About the Role

I am an entrepreneur with a diverse portfolio of businesses, including a merchant processing company, coffee shops, and nonprofit organizations. I am seeking a highly skilled and proactive Executive Assistant to support me directly across all aspects of my work. This is a unique opportunity to work in a dynamic, fast-paced environment where no two days are the same. The role spans multiple industries and ventures, requiring exceptional organizational skills, professionalism, and the ability to manage competing priorities.

Key Responsibilities

Schedule Management: Oversee and coordinate my daily calendar, including business meetings, travel arrangements, and personal commitments.
Communication: Serve as the primary point of contact for internal and external communications, including email and phone correspondence.
Administrative Support: Manage administrative tasks such as preparing documents, reports, and presentations for various business and nonprofit initiatives.
Project Coordination: Track and manage key deadlines and deliverables across multiple businesses and ensure tasks are completed on time.
Expense and Budget Management: Prepare expense reports and assist in managing budgets for specific ventures as needed.
Confidentiality: Handle sensitive information with discretion and maintain the highest level of professionalism.
Cross-Business Collaboration: Liaise with team members from different businesses and nonprofits to ensure smooth operations and communication.

Qualifications

Previous experience as an executive assistant or in a similar role supporting high-level executives.
Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
Excellent written and verbal communication skills.
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with other productivity or project management tools is a plus.
Ability to work independently and solve problems proactively.
Experience managing budgets and tracking expenses.
High level of professionalism and discretion when handling sensitive information.
A Bachelor's degree is preferred but not required if you have equivalent experience.

Why This Role?

This role is an opportunity to work closely with an entrepreneur managing a variety of exciting businesses and nonprofits. You’ll have the chance to make a meaningful impact by ensuring the smooth operation of all ventures and supporting philanthropic efforts. This is not just a job—it’s a chance to grow professionally, learn about multiple industries, and be part of projects that make a difference.

Location: Brooklyn, NY (On-site)

Merchant World

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Merchant World | Executive Assistant