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Company Description

One of our clients, a high-end, full service residential interior architecture and design firm nestled in the heart of Chicago’s River North neighborhood, is looking for an experienced Office Manager. The successful candidate will be someone who possesses a unique skillset who can blend financial acumen with operational expertise & project management efficiency to uphold their unwavering standard of client service – a blend of personal attention and attention to detail!

The firm is known for their collaborative and inviting work environment. They specialize in crafting timeless yet innovative & visionary designs for their diverse clientele, spanning across Chicagoland and beyond. Their team prides itself on delivering personalized attention and sophisticated design solutions that leave a lasting impression.

Role Description

In this individual contributor role, you'll manage the firm's financial (accounting, bookkeeping, A/P, A/R, payroll, budget management) operational (day-to-day administrative functions, office management/maintenance, RFP/contract management, IT, staff support), and human resources (staffing, onboarding, compliance, training, benefits administration) functions.

What You'll Be Responsible For

• Managing all accounting functions, including A/P, A/R, payroll and various reconciliations

• Overseeing banking activities and expense reporting

• Delivering insightful reporting and financial analysis of firm’s business operations to drive strategic decision-making

• Facilitating tax management and compliance including multi-state sales tax and quarterly/annual income tax

• Assisting with RFPs, contract management and project management/coordination

• Acting as a liaison with third-party vendors and consultants (Attorneys, CPA, IT, Benefits, etc.) and growing these partnerships through your interactions

• Handling various HR tasks (staffing, onboarding, training, policy development, compliance, benefits & payroll administration)

• Maintaining/analyzing office processes and overseeing staff while cultivating a harmonious office environment

• Addressing the Principal's personal administrative, financial & bookkeeping needs with care

Qualifications

Degree in Accounting or Finance from an accredited university or equivalent experience in an Accounting/Office Operations Management role
Minimum 3-5 years' experience managing all aspects of office operations, ideally within an Interior Design firm
Impeccable Office Management, Organizational & Administrative Skills
Experience in overseeing office procedures and staff management
Excellent Communication (written/verbal), Presentation, Problem-Solving and Interpersonal Skills
Ability to multitask and prioritize tasks effectively
Proficiency in Microsoft Office Suite and Adobe required; Studio Designer (Webware) preferred
Ability to work on-site in River North office location
Valid US Driver's License required

Why Join Us:

• The opportunity to work on exciting projects in a supportive team environment

• The potential for growth and professional development

• The chance to make a meaningful impact and help us shape unforgettable spaces and experiences for our discerning clientele

• A competitive salary and a generous benefits package including PTO, holidays, 401k, and cell phone reimbursement

If you're a proactive, detail-oriented professional with a passion for accounting and office operations, we'd love to hear from you.

MichaelSilver

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MichaelSilver | Office Manager