Job Description

The Personal Assistant to Principal for MiddleGround Capital and Resolute Racing.

The Personal Assistant (PA) position is based out of the Lexington, KY office and reports to the Principal. Responsibilities include:

Extensive travel following the itinerary of the Principal, which might include domestic and international destinations
Handle personal matters for the Principal, including but not limited to, answering personal calls, running errands as necessary, organizing personal events, etc.
Handle all personal matters as it relates to home maintenance, non-business-related travel and events, some health-related matters such as prescription pick up & appointment scheduling as well as wardrobe/styling appointments

Responsibility:

Responsibility can be explained as your day-to-day work, something that is your job, or you are required or expected to do. The responsibility of the Personal Assistant includes the following:

Coordinates with other family office staff for home cleaning and management
Acts as contact for the principal, vendors, guests, friends, additional staff, and family office employees and neighbors
Manages the principals' personal calendar, coordinating a busy work schedule with his chief of staff, often working with multiple timezones
Provides personal administrative support to the principal - routes invoices to family office accounting team
Makes purchases for the principal - as needed
Plans, confirms, and manages meetings, reservations, appointments, travel arrangements and complex itineraries
Travels with the principal on work and personal trips and manage itinerary as needed
Assists the principal with sensitive matters and coordinates with third parties and members of the principal’s professional staff
Supports extended family members' various requests and travel accommodations
Runs errands for the principal
Obtains signatures
Purchases and returns/exchanges
Manages large parties and events with event coordinator

Qualifications

Proficient with Microsoft Office Programs (Outlook, Excel, Word, PowerPoint, Etc.), Zoom
A valid driver’s license, passport required
Basic first aid training is a plus (in case of accidents)
Familiarity with booking personal travel, dinner reservations
4+ years of experience in a Personal Assistant or Executive Assistant role
Ability to be responsive to ad hoc requests after work hours
Confidentiality
Ability to manage things "on the fly" and likes to travel.
Familiarity with the thoroughbred horse industry is preferred

MiddleGround Capital

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