The Executive Assistant to the CEO is a vital role, providing dedicated support to ensure the CEO’s priorities are met and the organization operates efficiently. This position requires a proactive problem-solver with exceptional organizational and communication skills, a meticulous eye for detail, and a proven ability to handle high-level administrative responsibilities with the utmost confidentiality and professionalism.

What you bring to the table:

A proactive and resourceful mindset with exceptional communication skills and meticulous attention to detail.
Experience working in an office environment, managing administrative duties, and providing direct support to senior executives.
A proven ability to prioritize tasks, adapt to a fast-paced environment, and maintain strict confidentiality with sensitive information.
A collaborative and team-oriented approach with a willingness to tackle challenges.
Must be willing to travel as needed and work weekends to attend conferences or other events to support the CEO’s operations.

What would my job responsibilities be?

Provide exclusive support to the CEO, ensuring that organizational goals and priorities are met efficiently.
Manage the CEO’s professional and personal scheduling, including agendas, email, phone calls, and other logistical tasks.
Coordinate complex calendar management and act as the primary liaison for internal and external communications on behalf of the CEO.
Oversee the CEO’s travel logistics, including accommodations, transportation, and itinerary management.
Provide comprehensive administrative support, including creating documents, maintaining filing systems, and managing databases.
Organize CEO communications and plan executive-level meetings and events, including off-site engagements.
Refine and maintain internal processes that enhance the CEO’s workflow and productivity.

Requirements:

Three or more years of experience in an administrative role supporting senior executives.
Excellent written and verbal communication skills with a professional demeanor.
Strong time-management and multitasking skills with the ability to organize and coordinate multiple projects simultaneously.
Proficiency with office productivity tools and a demonstrated aptitude for learning new software systems.
Flexibility to adapt to changing priorities and an eagerness to take on challenges.
A commitment to maintaining confidentiality and professionalism at all times.
Must be willing to travel as needed and work weekends to attend conferences or other events to support the CEO’s operations.

Preferred Qualifications:

Experience in budget and expense management.
A background in developing and refining internal processes and organizational systems.

Some of our amazing benefits:

Competitive salary and comprehensive training.
Discounts on company products and services.
Medical, dental, and vision insurance plans.
401(k) retirement plan with matching contributions.
Paid time off opportunities.

New U Women's Clinic and Aesthetics

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New U Women's Clinic and Aesthetics | Executive Assistant