About Philadelphia Works, Inc.

Philadelphia Works (PhilaWorks) is a 501c3 non-profit organization that invests in solutions and services to grow Philadelphia’s economy by connecting employers to workforce talent and career seekers to jobs. We influence the public policies that support economic growth and optimize funding and resources to invest in regional solutions to build a skilled and thriving workforce.

Position Summary

This position will support the organization’s reporting needs to the state and internal stakeholders. The position will be responsible for assisting in state reporting of expense and draw requests, obligation reports for internal partners, assisting in the coordination of financial information for auditors, and in reviews of policies and procedures. This position will ensure that all grant-related activities are performed in compliance with Federal & State rules and regulations, PWI policies, guidelines, and organizational goals.

Essential Functions

1.Prepares reports that provides analytical, forecasting, and reporting support for management and other key stakeholders.

2.Prepare sub-recipients’ expenditures and draw schedules with detailed support according to established guidelines and timetables.

3.Prepare and analyze contract obligation schedules according to established guidelines and timetables.

4.Prepare monthly reconciliation of the Philadelphia Works Inc. grants portfolio for management decision making processes.

5.Prepares Ad Hoc statistical and fiscal reports as requested.

6.Uses accounting and contractual databases to enter, verify, and back up data. For use with planning, building and maintenance of custom data collection applications.

7.Actively participate in process improvement, including automation and efficiency projects.

8.Assist in creating and maintaining Financial Reporting Policy and Procedure documents.

9.Assist in the execution of all audits and monitoring by Federal, State, and Internal personnel.

10.Assist in driving the culture of relying on all Accounting and Contracts systems for financial information.

11.Assist the Sr. Manager of Financial Reporting to address and coordinate the resolution of issues with Grant Reporting.

12.Perform or assist with ad-hoc or special projects as assigned.

Requirements

Education/Professional Experience

Bachelor’s Degree from an accredited college or university in Finance or Accounting with 3 years of accounting and financial auditing/compliance experience. Two years’ experience in a non-profit accounting environment for Federal/State Grants and Contracts preferred. Some local travel is required. Or any combination of education and experience determined to be acceptable.

Skills & Qualifications

Knowledge of TANF and WIOA regulations as it relates to eligibility and program criteria preferred
Knowledge of government regulations and contractual guidelines (GASB, OMB, 2CFR 200) preferred
Intermediate level of proficiency in Microsoft Word and Excel and automated accounting systems
Excellent communication skills, both oral and written
Excellent organization skills and strong attention to detail
MIP Accounting Software experience preferred
Ability to meet deadlines
Ability to work effectively with people of diverse economic, educational, and cultural backgrounds, and various governmental officials
Possess strong analytical and problem-solving skills
Possess a drive for results

What We Offer

Philadelphia Works offers qualifying full-time employees with a competitive benefits program including medical, dental, vision, 401(k), tuition assistance, life and disability. We also offer company paid vacation, personal and sick leave days.

Equal Opportunity Employer

Philadelphia Works is an equal opportunity employer and complies with all laws prohibiting discrimination based on race, color, religion, sex (including pregnancy, childbirth and related medical conditions, transgender status, and gender identity), gender, creed, age, national origin, ancestry, familial status, religion, physical or mental disability, veteran status, sexual preference, political affiliation, or any other basis protected by federal, state or local laws, in all matters pertaining to recruitment, selection, compensation, training, advancement and promotion, retention, discipline, and termination.

Philadelphia Works, Inc.

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