Our growing company focuses on building strong relationships with individuals with disabilities, employers, and community stakeholders. We seek an experienced Administrative Assistant to implement our vision through project-oriented, timely operations. This role manages government contracts, oversees trainer schedules, ensures payroll accuracy, and supports the owner in launching membership programs. Applicants should value quality customer service and be proficient in technology and software like Asana and Google. Strong communication skills and a passion for team support are essential for success.

Responsibilities and Duties:

Respond to emails and phone calls
Draft letters and documents
Schedule meetings
Book travel and accommodations
Manage a contact list
Managing scheduling and training locations for training
Prepare customer spreadsheets and keep online records
Organize managers' calendars
Perform market research
Create presentations as assigned
Address employee's administrative queries
Provide customer service as the first point of contact
Other executive admin responsibilities as needed
Use customer management, project management, team management, and other software

Qualifications:

A minimum of 2 years of proven experience as an Administrative Assistant or relevant role
Ability to organize tasks for efficiency and prioritize work as needed
(Preferred): Familiarity with current technologies, Google Drive, Asana, Pipeline, Jotform, etc
Ability to learn new tools quickly
Highly organized
Able to follow the direction of the owner and communicate the mission clearly and effectively to the team
Experience with word-processing software and spreadsheets
Knowledge of online calendars and scheduling (e.g., Google Calendar, Acuity Scheduling links)
Excellent phone, email, and instant messaging communication skills
Excellent time management skills
Solid organizational skills
A team player who is proactive, flexible, results-oriented, and comfortable in a rapidly growing environment
Ability to work independently with deadlines
Experience using communication tools like Zoom, Teams
The ability to creatively solve problems and create new solutions with the use of technology

Ultimately, people love working with this Possibilities Network because we are fired up about our mission to support people with disabilities in preparing for, finding, and maintaining employment. Our goal is to ensure a better life for everyone by being an asset to our community.

Qualifications:

High School Diploma or GED
18 years or older
Valid driver's license
Must be able to pass all required background checks.

You can learn more about our company here: https://www.possibilities-network.com.

Possibilities Network

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Administrative Assistant