Company: Prairie Band, LLC

Position Title: Payroll/HRIS Administrator

Job Classification: Exempt

Work Schedule: Monday - Friday, 8 - 5 pm

Reporting Relationship: Fed Controller or CFO

Location: Remote/Hybrid Remote Available

Primary Accountabilities: The Payroll/HRIS Administrator is to manage and oversee our payroll & HRIS system and processes. The Incumbent will be responsible for ensuring accurate and timely processing of payroll, compliance with labor laws, system set-up, system securities and assistance in maintaining employee records. This role is crucial in supporting our HR department and ensuring employees are compensated accurately.

Duties Include:

Payroll & Tax Processing:

o Prepare and process payroll for all employees, ensuring accuracy and compliance with company policies and regulations.

o Partners with third-party administrators to apply for state tax setup as needed.

o Calculate and record earnings, deductions, and adjustments, including overtime, bonuses, and commissions.

o Review payroll reports and make necessary corrections before final submission.

Compliance and Reporting:

o Ensure compliance with federal, state, and local payroll regulations and labor laws.

o Prepare and submit required tax filings, reports, and payments on time.

o Maintain accurate and up-to-date payroll records and employee files.

Employee Support:

o Address employee inquiries regarding payroll, deductions, and benefits.

o Assist with onboarding and offboarding processes, ensuring accurate data entry for new hires and terminations.

System Management:

o Maintain and update HRIS/payroll software and systems to ensure accurate data processing and securities.

o Collaborate with IT and third-party software administrators to troubleshoot any technical issues related to the systems.

Auditing and Reconciliation:

o Conduct regular audits of payroll data to identify and resolve discrepancies.

o Assists HR with regular audits of employee data and helps resolve system issues.

o Assist with year-end processes, including W-2 and 1099 preparation and audits, ensuring all reconciliations are completed accurately.

Collaboration:

o Work closely with the HR department on various people and payroll-related matters, including benefits administration and employee classification.

o Contribute to process improvements to enhance payroll efficiency and accuracy.

Bachelor's degree in accounting, Finance, Human Resources, or a related field (preferred).
Proven experience as a Payroll/HRIS Administrator or in a similar role.
Strong knowledge of payroll software and systems; familiarity with specific software, if applicable is a plus.
Understanding of federal, state, and local payroll regulations and compliance requirements.
Excellent analytical skills and attention to detail.
Strong organizational and time management skills, with the ability to prioritize tasks effectively.
Exceptional communication skills, both written and verbal.
Professional integrity and the ability to handle sensitive and confidential information.

Physical Demands:

Physically mobile with reasonable accommodation.

Ability to sit for extended periods of time.

Ability to stand for extended periods of time.

Ability to read computer screens, email and talk on the phone.

Ability to bend, reach, kneel, twist and grip items while working at assigned desk area.

Ability to lift to twenty-five (25) pounds.

Additional Duties:

Additional duties and responsibilities may be added to this job description at any time. The job description does not state or imply that these are the only activities to be performed by the employee holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor.

Indian Preference Exercised:

Prairie Band, LLC is subject to Title 22: Employment Code of the Prairie Band Potawatomi Nation. In accordance with Title 22, this position is designated as a TIER 2 position. Preference will be given to individuals to the extent required pursuant to Section 22-2-4(B).

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Prairie Band LLC

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Payroll/HRIS Administrator