Res Publica Group is a strategic communications agency helping clients own and share their brand story. Our trusted team of strategists, communicators, creatives, marketing and content experts work with private and public companies, government agencies, not-for-profits and advocacy organizations. Our areas of focus include media relations, public affairs, executive positioning, thought leadership, issues management, and event support.

Our culture is a highly collaborative environment where each person is a critical member of the team. Our growing team is seeking an exceptional administrative assistant to join our dynamic organization.

The administrative assistant will provide high-level administrative and operational support to the agency's leadership team and client-facing staff, as well as serve as the primary receptionist for the office. This is a critical role that requires strong organizational skills, attention to detail, and the ability to multitask in a rapidly changing environment.

As part of our team, your responsibilities would include:

Manage calendars, schedule appointments, and coordinate meetings for executives and other team members
Write, proof and edit communications and other materials such as client invoices
Handle incoming phone calls, emails, and visitors in a professional manner
Greet and direct clients, vendors, and other visitors to personnel or meeting spaces
Assist with travel arrangements, expense reporting, and other administrative tasks
Plan and coordinate internal meetings with materials, catering and technology support
Provide general office support, including ordering supplies, managing outgoing parcels, and liaising with vendors
Perform ad-hoc projects and other duties as assigned

The ideal candidate would be a self-motivated individual with qualifications that include:

2-3 years as an administrative assistant or in a similar role, with receptionist experience
Excellent written and verbal communication skills
Strong organizational and time management abilities
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to work independently and as part of a team
Adaptable and flexible in a fast-paced, dynamic environment
Discretion and confidentiality when handling sensitive information
Personable, proactive and professional demeanor

About Res Publica Group

We are a boutique agency fortunate to work with great clients and manage many high-profile campaigns. Our team brings decades of expertise serving clients in established and emerging industries. We know how to deliver strategies that protect and grow reputations, elevate brands, shape public perception, activate constituents and drive consumer behavior.

This is a full-time position in-office role. In addition to competitive salary and benefits, we offer strong vacation and leave policies, discounted commuter and fitness benefits, regular social and philanthropic events, and professional development resources. If you are a detail-oriented, proactive, and customer-service focused individual who thrives in a collaborative agency setting, we'd love to hear from you. Please submit your resume and cover letter to careers@respublicagroup.com.

Res Publica Group

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Res Publica Group | Administrative Assistant | chicago, il