SUMMARY:

The Assistant to the Tribal Administrator provides essential support in ensuring the smooth operation of the tribal administration office. This role requires a highly organized and efficient individual capable of handling a variety of administrative tasks. The Assistant will work closely with the Tribal Administrator to manage schedules, coordinate events, and facilitate community outreach efforts.

KEY RESPONSIBILITIES:

· Meetings for the Tribal Administrator:

o Coordinating and scheduling meetings

o Sending out invitations and reminders

o Managing and updating electronic calendar

· Meeting Notes:

o Attending meetings and accurately take minutes

o Distribute meeting notes and follow up on action items; as necessary.

· Community Outreach:

o Serve as the point of contact for community members seeking information or assistance.

o Assist in planning and execution of community outreach initiatives.

· Event Coordination:

o Plan and coordinate events, including logistical arrangements and communication with attendees.

o Ensure events run smoothly and efficiently.

· Travel Arrangements:

o Arrange travel arrangements for the Tribal Administrator and Tribal Council, including registration, flights, and hotel accommodations.

o Prepare itineraries and ensure all travel details are confirmed and communicated.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

· Maintaining and organizing filing system for both physical and digital documents

· Ensuring all records are up-to-date and easily accessible.

· Proficient with Microsoft Suite (Word, PowerPoint, Outlook, Excel, TEAMS); ability to create, edit, and manage spreadsheets and documents efficiently.

· Maintaining a high degree of confidentiality

· Strong organizational skills- demonstrating ability to manage multiple tasks and prioritize effectively.

· Excellent attention to detail

· Time management skills and the ability to prioritize work

· Strong communication skills - verbal and written; processing written documents and corresponding

· Other developmental duties as assigned

OTHER RESPONSIBILITIES:

· Other duties that may be delegated from time to time.

QUALIFICATION REQUIREMENTS:

The successful candidate must possess:

· Clear and concise verbal and written skills.

· Ability to work effectively, either independently or cooperatively with others

· Ability to maintain confidentiality

· Intercultural sensitivity

· Strong interpersonal skills

· Must be able to use all forms of office equipment including computers, telephones, calculators, copiers, and a FAX machine.

· An understanding of professionalism in the workplace

In addition, qualified applicants shall have as a minimum

· Associate of Arts (AA) or equivalent

· Experience in an administrative or support role is preferred.

· A successful background check, including drug, alcohol and criminal history clearances

· A valid class “C” California Driver’s License

· Reliable transportation

Scotts Valley Band Of Pomo Indians

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Tribal Administrator Assistant