As an Event Producer, you will play a pivotal role in planning, coordinating, and executing a wide range of events, ensuring they align with the client's vision and objectives. This dynamic position requires a combination of creativity, design skills, organizational skills, and excellent communication abilities to successfully bring events to life.

This is a full-time temporary role from February 2025 to June 2025 with the potential to transition into a permanent full-time role.

Responsibilities:

1. Event Planning

Collaborate with clients to understand their event goals and vision.
Develop comprehensive event plans, including timelines and budgets
Identify and secure suitable event venues, rentals, catering and A/V

2. Logistics and Coordination

Oversee all logistical aspects of events, such as setup, breakdown, transportation, and on-site coordination.
Coordinate with vendors, suppliers, and contractors to ensure seamless execution of event plans.
Manage internal event staff, providing clear instructions and ensuring everyone is aligned with the event objectives.

3. Budget Management

Manage event budgets and work with internal bookkeeper to stay on track
Negotiate contracts with vendors and suppliers to secure favorable terms and pricing.

4. Creative Direction

Contribute to the creative development of events, including themes, decor, and overall aesthetic.
Create event layouts using online software (Photoshop, CAD, VECTOR)
Collaborate with designers, florists, and other creative professionals to bring the event vision to life.

5. Client Communication

Maintain regular communication with clients.
Address client concerns, provide updates, and ensure their satisfaction with the event outcomes.

6. Post-Event Evaluation

Conduct post-event evaluations to assess the success of the event.
Gather feedback for continuous improvement.

Qualifications:

Minimum 3 years proven experience as an Event Producer or similar role.
Minimum 2 years experience using either CAD, Vectorworks or SketchUp
Minimum 2 years experience with design - preferably set design or interior design
Strong organizational and multitasking skills.
Excellent communication and interpersonal abilities.
Creativity and the ability to think on your feet.
Proficient in event management software Google Suite.
Knowledge of current industry trends and best practices.
Proven experience in the Food and Beverage industry.
Adobe Creative Suite a plus.

Shannon Warner Events, LLC

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Shannon Warner Events, LLC | Event Producer