Singerman Real Estate is looking to grow our firm with the addition of an experienced Office Manager. The ideal candidate will have prior experience in office management, executive team assistance and event planning. Candidates must possess excellent management, customer service, administrative and organizational skills that facilitate the smooth running of our office operations. Candidates must be a self-starter, possess excellent verbal and written communication skills, and the ability to react quickly to changes as priorities are shifted. This position will report directly to our CFO/COO.

Primary job functions include:

Serve as the executive assistant to the managing principal and other executives
Manage front of office – greeting and successfully working with employees, visitors, investors, vendors, consultants and building staff
Plan and execute internal firm meetings and investor events, including quarterly updates and annual investor meeting
Serve as IT liaison for the office – working with outsourced IT consultant to resolve issues, ordering and setting up new hire workstations
Answer and screen incoming phone calls, providing assistance when possible and routing other calls to appropriate personnel
Manage and book travel arrangements for managing principal and other executives
Create and maintain databases and spreadsheets in CRM and/or Microsoft Excel
Assist the CFO/COO with a variety of projects including monthly expense reports and managing office costs
Manage and update documents on investor portal
Order, stock, and organize office supplies
Assist in the preparation of packages and office mailing
Perform other special projects as directed by the executives and vice presidents

Requirements:

5+ years of administrative or office management experience
A Bachelor’s degree
Experience planning and executing all aspects of events and meetings
Exceptional attention to detail and ability to focus on a variety of tasks simultaneously
Outstanding verbal and written communication skills
Ability to learn quickly, problem solve and anticipate office needs and needs of others
Strong organizational and communication skills
Experience working with budgets
Desire to work in an entrepreneurial environment
Experience with Microsoft Excel, Microsoft Word, Microsoft PowerPoint
Not required, but highly valued: CRM experience

Compensation:

This is a full-time position reporting to the CFO/COO. SRE is pleased to offer comprehensive benefits including a competitive base compensation with overtime pay available, an annual discretionary bonus, paid time off, medical and dental coverage, annual discretionary profit-sharing plan, and 410(k) plan with employer match.

Singerman Real Estate

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Executive Administrative Assistant Office Manager