Office manager with bookkeeping responsibilities needed for busy West LA Real Estate company involved in construction, development and property management. Applicants must have real estate office experience and be proficient in Quickbooks. MUST HAVE BOOKKEEPING EXPERIENCE. In office position with a casual, friendly environment. Must be able to multi-task and manage many projects as well as oversee the work of other office staff and coordinate with many employees and independent contractors. Salary range $90-$100,000 per year based on experience. Responsibilities include the following:

Bookkeeping:

Record and review daily Quickbook entries including credit card and bank transactions, invoices, etc. Review all entries for independent contractors, maintenance timesheets and entries done by bookkeeper and admin to ensure accuracy and to make sure the job costing is accurate.

Invoices and Accounts Payable:

Review all incoming vendor and supplier invoices for accuracy and get project manager approval. Manage accounts payable. Thursday check run for all bills and subcontractors that need to be paid, both for construction team and maintenance team. Track the progress payments of subcontractors through Purchase Order process.

Accounts Receivable:

Manage accounts receivable, send customers progress payment requests, review aging report with owner, apply payments and bank deposits.

Payroll:

Receive weekly timesheets from construction supervisor and send to bookkeeper for entry.

Oversee and run bi-weekly pay for all staff and independent contractors.

Work Orders:

Review and oversee the work order process and escalate any matters requiring owner attention to ensure they are actioned, closed and billed in a timely manner. Ensure details reflect work performed and all costs are captured to ensure accurate pricing.

Banking: Oversee all Monthly bank reconciliations (55+ accounts) to ensure accuracy of transactions and bank balances for owner reporting.

Insurance:

Manage extensive insurance portfolio for auto insurance, commercial liability, workers compensation, all owner’s home insurance policies, and insurance portfolio of the 50+ buildings in property management co. Review renewals and related paperwork, address all insurance corrections and ensure investor buildings are properly protected.

Additional Responsibilities:

Coordinate and assist in any audits and legal matters that arise.
Oversee office staff and procedures and run weekly staff meetings.
Support owner in generating estimates to issue to customers for approval..
Support project managers as needed, anything from calling vendors and suppliers for material, and any paperwork support as necessary.
Miscellaneous other office manager tasks that may arise.

Spectrum Search Assoc. Inc.

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