Job Description

Position Overview: We are seeking a highly organized and proactive Executive Assistant to support our senior management team and ensure the smooth operation of our executive office. This role is essential in facilitating effective communication, coordinating administrative functions, and providing high-level support to our leadership. The ideal candidate will have exceptional organizational skills, a keen attention to detail, and a strong ability to manage multiple tasks and priorities in a dynamic environment.

Key Responsibilities:

Executive Support: Provide comprehensive administrative support to the senior management team, including managing schedules, arranging meetings, and handling correspondence.
Office Coordination: Coordinate office operations and procedures to ensure organizational effectiveness and efficiency. This includes overseeing office supplies, equipment, and facility maintenance.
Communication Management: Serve as the primary point of contact for internal and external communications, ensuring timely and professional responses to inquiries.
Meeting Planning: Organize and manage executive meetings, and conferences, including logistics, agendas, and follow-up actions.
Document Preparation: Prepare and proofread reports, presentations, and other documents as required. Ensure accuracy and adherence to company standards.
Travel Coordination: Arrange travel itineraries and accommodations for executives, including managing logistics and ensuring all travel arrangements are handled smoothly.
Confidentiality: Handle sensitive information with discretion and maintain confidentiality in all aspects of the role.
Project Support: Assist with special projects and initiatives as assigned by the senior management team, including research, data analysis, and report generation.
Accounting: Perform basic bookkeeping tasks, including managing accounts payable and receivable, and reconciling accounts.
QuickBooks Proficiency: Utilize QuickBooks for financial tracking, reporting, and record-keeping.

Qualifications:

Bachelor’s degree in Business Administration, Management, or a related field preferred.
Minimum of 5 years of experience as an Executive Assistant or in a similar administrative support role.
Strong proficiency in office software and technology, including MS Office Suite (Word, Excel, PowerPoint, Outlook).
Proficiency in QuickBooks and basic bookkeeping practices.
Excellent organizational skills with the ability to manage multiple priorities and deadlines.
Exceptional written and verbal communication skills.
High level of professionalism and discretion when handling confidential information.
Ability to work collaboratively within a family-oriented and supportive work environment.

Job Requirements

Qualifications:

Bachelor’s degree in Business Administration, Management, or a related field preferred.
Minimum of 5 years of experience as an Executive Assistant or in a similar administrative support role.
Strong proficiency in office software and technology, including MS Office Suite (Word, Excel, PowerPoint, Outlook).
Proficiency in QuickBooks and basic bookkeeping practices.
Excellent organizational skills with the ability to manage multiple priorities and deadlines.
Exceptional written and verbal communication skills.
High level of professionalism and discretion when handling confidential information.
Ability to work collaboratively within a family-oriented and supportive work environment.

Additional Information

What We Offer:

Competitive salary and benefits package.
Opportunity to work in a supportive, values-driven environment.
Access to professional development and career growth opportunities.
A collaborative and inclusive company culture that values the well-being of employees and their families.

Staffers Inc.

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Executive Assistant

Staffers Inc. | Paralegal | jackson, ms