Stellae International seeks an experienced Executive Assistant who will provide quality administrative support to the President & CEO. The Executive Assistant will have the ability to think proactively and respond quickly and efficiently and must possess strong administrative, written and verbal communications, and organizational skills, with the ability to prioritize projects and the needs of the organization while handling multiple priorities and highly sensitive and confidential information with the utmost discretion and composure.

Responsibilities and Duties:

Manages appointments, schedules, and meetings, conferences, teleconferences
Assist with proposals, legal draft of documents
Tracks client contracts
Plans, coordinates, and ensures the President’s and CEO’s schedules are followed and respected
Researches prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature
Manages confidential and sensitive information from the office of the President and CEO
Researches prioritizes, and follows up on incoming issues and concerns addressed to the President and CEO, including those of a sensitive or confidential nature
Supports and enables smooth communication between the President and CEO’s office and internal divisions, demonstrating leadership to maintain credibility, trust, and support with all staff
Works closely and effectively with the President and CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President and CEO, some of which have organizational impact
Prioritizes conflicting needs; handles priorities expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
Make travel arrangements for the CEO , President and management team.
Other duties as assigned

Qualifications/Preferred Requirements:

3 to 5 years of recent and relevant experience particularly in office management and senior leadership
Excellent written and verbal communication skills
Ability to manage sensitive and confidential information
Highly organized and great attention to detail
Ability to handle multiple projects in a busy, fast-paced environment and meet frequent and competing deadlines
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Google Suite, and a number of online productivity platforms. Quick to learn new platforms
Ability to be flexible in a changing work environment
Ability to work independently and collaboratively
Ability to pass a background check

Stellae International

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