Job description

THE AMERICAN LEGION, DEPARTMENT OF FLORIDA

Events Coordinator

ORGANIZATION OVERVIEW

The American Legion is a nonpartisan, not-for-profit organization with great political influence perpetuated by its grass-roots involvement in the legislation process from local districts to Capitol Hill. Legionnaires’ sense of obligation to community, state, and nation drives an honest advocacy for veterans in Washington. The Legion stands behind the issues most important to the nation’s veterans’ community, backed by resolutions passed by volunteer leadership.

JOB SUMMARY

We are searching for a talented and motivated Event Coordinator to organize and execute various Department Level events. This position will be responsible for event preparation, such as choosing venues, approving menus, event budgeting, developing room layouts, and evaluating success afterward.

This position is also responsible for marketing, selling, and coordinating event space for The Department’s Banquet Hall. You will handle client inquiries and are the point of contact for all facility details. The Event Coordinator oversees the collective coordination of all event information and resources and is responsible for account management, sales prospecting, and business development.

As the Event Coordinator / Administrative Assistant, you should be well-organized and have a sound vendor management knowledge. Excellent communication and attention to detail skills are vital in this role, as our success depends on meeting our members’ expectations.

RESPONSIBILITIES

Direct the planning and execution of the Department’s meetings, conventions, conferences, and workshops every year.
Ensure all logistical details, including room set-up, food and beverage, audio-visual, transportation, and housing, are planned and executed effectively.
Negotiate contracts with service providers and suppliers at hotels, convention centers, and third-party vendors.
Plan and develop program content, agendas, promotional advertising, and event signage.
Maintain master account, review event invoices and Banquet Event Orders for accuracy, and approve payment.
Manage a 4,500 square-foot banquet hall that hosts various events such as weddings, receptions, corporate meetings, and trade shows.
Work with clients to identify their needs and ensure customer satisfaction.
Provide feedback and periodic reports to upper management.
Maintain the Department Directory and send out monthly changes.
Coordinate the mailer for our annual District Constitutional Conferences.
Assist other staff as needed.
All other duties as assigned.

REQUIREMENTS

Proven experience as an events planner or organizer; 2 years experience preferred
Degree in Event Management, Hospitality Management, or equivalent preferred
Well-organized with excellent time management and multi-tasking abilities
Vendor management skills
Strong communication and interpersonal skills
Ability to manage multiple projects independently
MS Office proficiency

BENEFITS

The American Legion currently provides FULL health for full-time employees and their eligible family members.

Medical Insurance (Family coverage INCLUDED)
Dental Insurance (Family coverage available)
Vision (Family coverage available)
Life Insurance
AD&D
PTO
Sep IRA
Short Term Disability
Long Term Disability
Direct Deposit

This Company Describes Its Culture as:

Detail-oriented -- quality and precision-focused
People-oriented -- supportive and fairness-focused
Team-oriented -- cooperative and collaborative
Outcome-oriented -- results-focused with strong performance culture
Aggressive -- competitive and growth-oriented

Work Remotely

Job Type: Full-time

Pay: $36,000.00 - $41,000.00 per year

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Schedule:

8 hour shift

Supplemental Pay:

Bonus pay

Education:

Associate (Preferred)

Experience:

Customer Service: 1 year (Preferred)
Microsoft Office: 3 years (Preferred)

Work Location: In person

The American Legion, Department of Florida

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Event Coordinator