Wachler & Associates, PC is a nationally recognized boutique healthcare law firm representing a wide variety of healthcare providers and suppliers. While located in Royal Oak, Michigan, we represent healthcare clients on a nationwide basis, from Alaska to New York and everywhere in between, and we have done so for over three decades.

Job Description:

We are looking for a legal assistant with a minimum of five years’ experience working in a law firm to join our team on a full-time basis. This position is in person / in office, and requires a highly motivated and energetic person with a high degree of accuracy, excellent grammar, proofreading and organizational skills. Candidate should have the ability to arrange their own workload in order of importance, as well as a willingness to undertake additional responsibilities and assist others when needed. This role requires a proactive individual with exceptional organizational skills and a meticulous approach to managing deadlines. The ideal candidate will be a problem solver with a professional demeanor, outstanding communication skills and meticulous attention to detail.

Qualifications:

5+ years of experience as a legal assistant in a law firm
Proficient in Microsoft 365 Office Suite (Word, Outlook, PowerPoint, and Excel)
Proficiency with Smokeball or similar case management software
Superior organizational skills
Able to prioritize tasks in a fast-paced environment
Keen attention to details
Calendar and deadline management skills
Excellent verbal and written communication skills
Effective problem-solving abilities
Collaborates and cooperates with other staff members
Proactive attitude toward work

Roles & Responsibilities:

Organize emails and other case-related documents into case folders within the document management system.
Coordinate scheduling and extensive calendar management.
Draft, edit, format, and finalize documents.
Communicate with clients and other professionals to obtain necessary case-related documentation.
Assist in document management: drafting, proofing and editing correspondence, memos, briefs, forms, engagement letters; document assembly in proper legal form; file legal documents with appropriate attachments, both electronically and via traditional filing methods.
Open new files, perform conflict of interest checks through conflicts control system, and maintain all electronic and physical client and general files in a neat and orderly condition.
Close files as needed following firm protocol regarding document retention.
Maintain attorney calendars and deadline reminders, including but not limited to appointments and follow-up dates.
Answer telephone calls in a courteous and professional manner; forward messages to the intended parties; answer non-legal questions. Place phone calls as needed or requested.
Arrange for the proper delivery of documents/projects via courier runs, hand-deliveries, Federal Express, UPS, USPS Express Mail, etc.; provide complete information to courier for delivery.
Enter and proofread time in the billing system; to the extent possible, ensure accurate entry of complete information before each monthly deadline on an as needed basis.
Attend staff meetings, training sessions and other required employee meetings.
Copying, typing, scanning, faxing and any other general office duties as needed.
Maintain confidentiality in all firm and client matters, following HIPAA regulations as required
Assist with other firm work as directed by attorney or paralegal.

Job Type: Full-time

Benefits:

401(k)
Dental insurance
Free parking
Health insurance
Health savings account
Life insurance
Paid sick time
Paid time off
Profit sharing

Schedule:

Monday to Friday

Experience:

Legal Assistant: 5 years (Required)

Work Location: In person

Wachler & Associates, P.C.

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