About WRISE

Women of Renewable Industries and Sustainable Energy (WRISE) is a mission-focused and results-driven

non-profit organization working to accelerate the transition to a sustainable and equitable energy future

by igniting the collective power of community to address/remove systemic barriers for women and

marginalized groups within the workplace.

Position Summary

The Executive Assistant to the Executive Director at WRISE will be responsible for providing strategic,

research and administrative support to ensure the efficient operation of the Executive Director’s office.

This role requires exceptional attention to detail, a high level of confidentiality, and the ability to work in

a fast-paced environment. The ideal candidate will be a proactive problem-solver with excellent

research, data analysis, presentation and communication skills, a strong ability to manage multiple

tasks, and a knack for project management.

Responsibilities

Strategic Research & Analysis: Conduct thorough research on industry trends, competitor and

partner activities, thought leadership, and best practices—especially in Diversity, Equity,

Inclusion, and Justice (DEIJ)—to provide insights that support strategic decision-making. Assist

the Executive Director in planning, developing, and executing key strategic initiatives, ensuring

alignment with organizational goals and objectives.

● Data Tracking & Reporting: Monitor and report on the organization’s progress toward strategic

goals and objectives, ensuring timely and accurate data collection. Analyze data related to

strategic initiatives and prepare comprehensive reports for the Executive Director. Track key

performance indicators (KPIs) and provide actionable insights to support continuous

improvement and informed decision-making.

● Project Management & Execution: Support the planning and execution of special projects

assigned by the Executive Director, ensuring project timelines, deliverables, and outcomes are

met. Work closely with team members across departments to ensure projects are aligned with

strategic objectives and foster effective communication throughout the process.

● Grant Research & Identification: Research and identify potential grant opportunities, including

documentation requirements, and maintain a timeline of application deadlines. Collaborate with

grant writing experts to support the application process, ensuring all necessary documentation

is gathered and submitted on time. Summarize research findings and provide recommendations

to assist in informed decision-making regarding grant opportunities.

● Donor Relations & Fundraising Support: Develop and implement personalized donor

engagement strategies, including creating welcome kits for new donors and drafting heartfelt

thank-you letters to express gratitude and strengthen relationships. Collaborate with the

fundraising team to enhance donor communication and ensure a positive experience

throughout the giving journey.

● Communication Liaison: Act as the primary point of contact for internal and external

communications on behalf of the Executive Director, ensuring timely and professional

responses. Draft, proofread, and edit correspondence, presentations, and reports with

precision, maintaining a high level of accuracy and confidentiality. Oversee the approval process

for documents and secure signatures as needed, ensuring efficient handling of important

materials.

● Confidential Information Management: Handle all sensitive information with the highest level

of discretion and confidentiality, safeguarding the privacy of both the Executive Director and the

organization at all times.

● Proactive Problem-Solving: Anticipate and address issues efficiently to ensure the smooth

operation of the Executive Director’s office, resolving challenges before they escalate.

● Administrative Task: Manage the Executive Director’s calendar, including scheduling meetings,

appointments, and travel arrangements, while ensuring priorities are maintained and conflicts

are efficiently resolved. Organize and prepare for meetings by gathering materials, setting up

rooms, recording minutes when necessary, and following up on action items to ensure

completion. Coordinate complex travel itineraries, including booking flights, hotels, ground

transportation, and preparing travel documents. Adjust plans as needed to accommodate

changes, and develop itineraries aligned with organizational priorities. Prepare and submit

accurate expense reports on behalf of the Executive Director, ensuring adherence to

organizational policies. Build and maintain strong relationships with internal and external

stakeholders, fostering positive and effective communication.

Qualifications

▪ Minimum of 5 years of experience as an Executive Assistant, preferably in a non-profit

or similar environment. Experience with grant research and management is a strong plus

▪ Exceptional organizational and multitasking skill

▪ Strong written and verbal communication skills

▪ Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software

▪ Ability to work independently and make sound decisions

▪ Strong problem-solving skills and attention to detail

▪ Ability to handle confidential information with discretion

▪ Research skills, particularly in identifying and tracking grant opportunities

▪ Education: A Bachelors degree (BSc/BA) in a relevant field is required, and a Masters degree

(MSc/MA) is considered a plus, showcasing your commitment to ongoing learning and professional

growth.

Person Specification

▪ Passionate alignment with WRISEs mission and a strong demonstration of its core values.

▪ Thrives in a fast-paced and results-oriented environment, embracing the opportunity to make a

tangible impact.

▪ Adaptable and flexible, capable of seamlessly adjusting to changing priorities and effectively

managing multiple tasks.

▪ High energy, enthusiasm, and a can-do attitude that inspires others and fosters a positive work

atmosphere.

▪ Confident in managing, decision-making, and challenging conventional assumptions while respecting

diverse viewpoints.

▪ Possesses a high level of emotional intelligence, demonstrating self-awareness, effective emotion

management, and adept relationship-building skills.

▪ Personal qualities of integrity, credibility, organization, and discipline that underpin your work ethic

and approach.

Writing Sample Answering

As part of the application process, please provide a brief writing sample. Imagine you are responding to

an email from a sponsor who is upset because we have not yet sent a "Thank You Note" for their recent

donation, which they need for tax purposes.

Interested applicants; please email your cover letter, resume and writing sample answering the following

question: careers@wrisenergy.org.

Women of Renewable Industries and Sustainable Energy (WRISE)

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Executive Assistant to Executive Director