BENEFITS:

Sign-On Bonus
Free Y Gym Membership
YMCA Child Care Discounts
Sick Leave
Referral Program (earn up to $200 for each)
Employee Assistance Program
Health, dental, and vision insurance
Retirement savings plan
Paid time off and holidays
Professional development opportunities

POSITION SUMMARY:

Are you passionate about supporting a mission-driven organization and skilled in payroll and leave administration? We are looking for a dedicated Payroll and Leave Coordinator to join our non-profit team. In this role, you will manage payroll processing and employee leave programs while ensuring accuracy, compliance, and a positive experience for our team. If you are detail-oriented, compassionate, and committed to our mission, we invite you to apply.

ESSENTIAL FUNCTIONS:

Payroll Administration:

Process payroll for 1,000+ employees, including hourly, salaried, and temporary staff, ensuring accurate and timely payments.
Manage payroll deductions, benefits contributions, and tax withholdings while maintaining compliance with applicable regulations.
Address and resolve payroll-related inquiries and discrepancies with empathy and efficiency.
Prepare and file required payroll reports, including compliance documentation.

Leave Management:

Oversee the administration of employee leave programs, including paid time off (PTO), sick leave, family and medical leave (FMLA), and other relevant leave types.
Ensure accurate tracking of leave balances and process leave requests in alignment with non-profit policies and legal requirements.
Stay up-to-date on federal, state, and local leave regulations to maintain compliance and provide accurate guidance to employees.
Serve as a resource for employees on leave policies and procedures, offering support and clarity.

Compliance & Reporting:

Ensure adherence to payroll regulations and laws, and leave policies specific to the non-profit sector.
Prepare and review compliance reports related to payroll and leave management.
Conduct periodic audits of payroll and leave records to ensure accuracy and policy adherence.

Data Management & System Maintenance:

Maintain and update payroll and leave data within the HRIS or payroll system, ensuring data integrity and confidentiality.
Coordinate with IT or vendors for system updates, troubleshooting, and enhancements.
Develop and implement processes to improve the accuracy and efficiency of payroll and leave administration.

Reporting & Analysis:

Generate and analyze payroll reports to provide insights into headcount, turnover, and compensation trends.
Collaborate with management to assist with budgeting and forecasting related to payroll and compensation.
Offer recommendations based on payroll data to support financial planning and organizational goals.

Employee Support:

Provide exceptional support to employees regarding payroll and leave inquiries, demonstrating compassion and professionalism.
Conduct informational sessions on payroll and leave policies to enhance employee understanding and engagement.
Address employee inquiries regarding payroll, benefits, and deductions with empathy and professionalism.
Resolve payroll discrepancies and issues in a timely manner, maintaining a high level of accuracy.
Ensure that payroll processes support a positive employee experience and align with the organization’s values.
Address and resolve employee concerns related to payroll and leave in a timely manner.

Process Improvement:

Identify opportunities to streamline payroll and leave processes and implement improvements to enhance efficiency.
Develop and update policies and procedures to align with best practices in the non-profit sector.
Stay informed about industry trends and recommend adjustments to ensure optimal practices.

COMPETENCIES:

Inclusion
Collaboration
Emotional Maturity
Communication and Influence
Functional Expertise
Critical Thinking and Decision Making

QUALIFICATIONS:

Bachelor’s degree in Human Resources, Accounting, Business Administration, or a related field. Professional certification in payroll (e.g., CPP) is a plus.
Minimum of 3 years of experience in payroll and leave administration, ideally within a non-profit organization.
Proficiency in payroll software and Microsoft Office applications, particularly Excel.
Strong knowledge of payroll regulations and laws, and leave policies relevant to non-profits.
Excellent organizational, analytical, and problem-solving abilities.
High attention to detail and accuracy in managing payroll and leave data.
Experience in handling payroll audits, inspections and compliance assessments.
Good organizational and time management skills to meet strict payroll deadlines and manage multiple priorities.
Effective communication and interpersonal skills with a focus on providing outstanding support.
Ability to handle confidential information with discretion and integrity.
Proactive, adaptable, and dedicated to continuous improvement.
Passion for contributing to a supportive and mission-driven workplace culture.
Child Abuse Prevention, Health and Safety from NYS OCFS within 30 days of hire.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee will or may be required to: climb stairs, bend, stoop, kneel, twist, reach with hands, sit, stand for an extended period of time, lift and/or move up to 50 pounds, have finger dexterity, grasp, perform repetitive motions, talk, hear and have visual acuity.
The work is performed both indoors and out, and may require travel to various locations.
Plan, lead and participate in a variety of physical activities.

HOW TO APPLY:

To apply, please send your resume and a cover letter explaining your interest in and qualifications for the position to georgina.brea@ymcali.org. Include “Payroll & Leave Coordinator Application” in the subject line. Applications will be reviewed on a rolling basis until the position is filled.

SALARY:

Starting at $65,000.00 if annualized, $2,708.34 semimonthly

The YMCA of Long Island is an Equal Opportunity Employer. We are an open and inclusive organization, welcoming a diverse workforce free of discrimination based on protected class status, including race, religion/creed, color, sex, sexual orientation, gender identity, national origin, age, political affiliation or belief, military or veteran status, disability, predisposing genetic characteristics, marital or family status, domestic violence victim status, arrest record or criminal conviction history, or any other impermissible basis.

YMCA of Long Island

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Payroll & Leave Coordinator