Zacuto Group, a highly active Commercial Real Estate Brokerage based in Santa Monica is looking to hire an Executive Assistant/Operations Manager to support the CEO of the firm.

As the gatekeeper, and right hand to the CEO, your role will be to provide unparalleled assistance in operations through email, calendar, and project management. Candidates should have a command of the commercial real estate transaction process and tools such as Costar, AIR/CAR forms, and salesforce. Ideal candidates will apply high level organizational skills and industry knowledge to increase daily productivity and workflow.

Minimum 3+ years of experience in real estate or finance, with a strong understanding of real estate leasing and sales is crucial. Candidates should be well spoken, comfortable with a client facing role, and thrive in a modern open office environment. A strong work ethic, motivation to grow and succeed is essential.

Role and Responsibilities:

Act as a liaison between the CEO, the team and clients
Point of contact for daily requests and incoming needs
Oversee inbox (200+ emails per day)
Calendar management; to ensure meetings are scheduled and conflicts are resolved
Administrative duties; office up-keep, meeting preparation, research & record keeping
Personal assistance; running errands, setting appointments, planning events, buying gifts, ordering lunch, etc.
Special projects as they align with candidate’s background and qualifications

Core daily functions include:

Executive Assistance

Email management of at least 200+ per business day
Answering / routing phone calls
Managing a rigorous schedule & addressing last minute calendar changes
Task management, ensuring deadlines are met
Personal Assistance as needed

Project Management/Brokerage Operations

Conduct research and create market surveys
Create tour packets for site visits
Schedule tours / show properties
Draft lease proposals / purchase & sales agreements
Follow transactions from commencement to closing; ensuring deadlines are met and milestones are accomplished

Required Skills and Experience

4 Year Bachelor’s Degree
Minimum 3+ years of experience in real estate or finance
An understanding of real estate transaction processes, basic legal, and mathematical concepts
Proficient in Office; Outlook, Word, and Excel

ABOUT ZACUTO GROUP

Zacuto Group is a Los Angeles brokerage and advisory firm providing representation to visionary clients with a focus on office, industrial, and retail requirements. Our team is comprised of the top talent in the industry, with multidisciplinary backgrounds in finance, technology, entertainment, hospitality, construction, and property management. We are committed to smart and efficient use of technology and building relationships to achieve superior results.

HOW TO APPLY

Please send a resume + cover letter explaining why you should be considered for this specific position to hr@zacutogroup.com. Applicants must label the subject line of their email as APPLICATION: EXECUTIVE ASSISTANT along with their name. All attachments must be in PDF form. Any applications without a cover letter, resume and correct subject line will not be considered.

Zacuto Group

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Executive Assistant | Operations Manager