Job Summary
The Acquisitions Project Specialist supports the Associate Manager, Facilities & Post
Acquisitions in seamlessly integrating newly acquired businesses. This role involves managing
due diligence documentation, coordinating facility transitions, supporting employee integration,
and handling office operations to ensure smooth post-acquisition processes.
Key Responsibilities
Due Diligence Support:
∙ Analyze and compare expenses for new acquisitions to identify cost-saving opportunities.
∙ Collaborate with the M&A team to collect, organize, and maintain due diligence
documentation, including legal, financial, and operational materials.
Transition Support:
∙ Assist in the transition of services, subscriptions, and utilities to ConnectPay.
∙ Coordinate with internal teams to ensure the seamless transfer of operational functions.
Office Equipment & Facility Setup:
∙ Assist in selecting, procuring, and setting up office equipment for newly acquired
locations.
∙ Support facility management tasks, including coordinating office moves and workspace
setup.
Facility Management:
∙ Oversee daily building operations, including maintenance, repairs, and coordination with
landlords and vendors.
∙ Develop and implement preventative maintenance programs to minimize downtime and
maximize equipment lifespan.
∙ Ensure compliance with all relevant safety regulations (OSHA, fire codes, local building
codes, HR compliance posters).
∙ Conduct security audits to safeguard the workplace and protect sensitive client
information.
Vendor Management:
∙ Manage vendor relationships (printers, sealers, utilities, internet providers) to optimize
costs, service levels, and reliability.
∙ Monitor service contracts and negotiate terms with suppliers for newly acquired offices.
Performance Monitoring & Reporting:
∙ Prepare detailed reports on office performance, including key performance indicators
(e.g., time-in-motion studies, shipping margins), to identify areas for improvement and
enhance operational efficiency.
Qualifications
∙ Bachelor's degree in Facilities Management, Business Administration, Project
Management, or a related field preferred.
∙ 1-2 years of experience in facilities management, project support, or related roles
preferred.
∙ Ability to manage vendor relationships and implement preventative maintenance
programs.
∙ Strong analytical skills with the ability to identify cost-saving opportunities.
∙ Excellent organizational and time management skills.
∙ Proficiency in Microsoft Office Suite and facilities management software.
∙ Strong communication and interpersonal skills.
∙ Ability to travel periodically to newly acquired office locations.
ConnectPay is an equal-opportunity employer. We celebrate diversity and are committed
to creating an inclusive environment for all employees.
