The Office Manager is responsible for providing comprehensive administrative support to the executives while performing a variety of administrative tasks and overseeing administrative functions of the office, consistently exercising independent discretion and judgment.
Essential Functions
- Demonstrates advanced knowledge of business administration and office management.
- Must meet productivity standards set by President.
- Oversees and manages day-to-day office operations, including facilities management, supplies procurement, and equipment maintenance.
- Maintains organized and efficient office environment, ensuring a professional and welcoming atmosphere.
- Develops and implements office policies and procedures to improve operational efficiency.
- Provides administrative support to executives including managing calendars, scheduling appointments, and coordinating travel arrangements.
- Assists with preparing and formatting documents, presentations, and reports.
- Acts as liaison between executives and internal/external stakeholders, handling communications and inquiries.
- Provides guidance, training, and support to Executive Assistants, ensuring effectiveness in supporting executive team.
- Monitors workload distribution and assists in prioritizing tasks to ensure timely and accurate completion.
- Conducts performance valuations and provides constructive feedback to Executive Assistants.
- Coordinates and schedules meetings, conferences, and special events for executives.
- Coordinates logistics including venue selection, catering, audiovisual equipment, and other related services.
- Prepares meeting materials and agendas, and document minutes as required.
- Drafts and reviews correspondence, memos, and reports on behalf of executives.
- Ensures accurate and timely distribution of information to internal and external stakeholders.
- Manages executive email accounts and handles incoming communications in a professional and confidential manner.
- Demonstrates excellent oral and written communication skills.
- Must have exceptional organizational and time management skills.
- Demonstrates regular punctual attendance and adheres to policies and procedures.
- Required to be onsite a minimum of 5 days per week.
- Receives instructions, prioritizes tasks, and completes duties assigned by manager.
- Performs all duties following organizational chain of command.
- Performs other duties as assigned.
- Must present a professional office appearance.
- Ability to move around office, sitting for long periods of time, and ability to lift 5 lbs.
Minimum Qualifications
- Bachelor’s Degree in Business Administration, Office Management, or related field.
- Five years’ experience in office management or executive administration, preferably in corporate environment.
- Must have proficient ability to use standard office equipment such as computers, phones, photocopiers, scanners, and fax machines.
- Excellent ability to use Microsoft Word, Excel, and Outlook.
