Our client, a leading IT firm in Burlington, is hiring an Administrative Assistant to provide support to their operations team! This individual will be responsible for a variety of administrative tasks, including daily scheduling, reporting analysis, calendar management, and office management. The ideal candidate will be detail-oriented, proactive, and able to handle multiple responsibilities in a fast-paced environment. This role is perfect for someone who thrives in supporting a team and plays an integral role in ensuring smooth operations across the organization.
Key Responsibilities:
- Provide general administrative support to team members, including managing calendars, scheduling meetings, and handling daily scheduling requests.
- Prepare and analyze reports to assist in decision-making, track company progress, and provide valuable insights to leadership.
- Effectively manage and maintain executive and team calendars, ensuring meetings are scheduled, rescheduled, and prioritized appropriately.
- Oversee day-to-day office operations, including coordinating office supplies, managing space, and ensuring the office is organized and fully operational.
- Conduct research and prepare documentation for special projects, supporting the team with detailed reports and background information.
- Assist with company events such as holiday parties, team-building activities, and social gatherings, ensuring smooth coordination and execution.
- Maintain and update the client database to ensure accuracy, consistency, and organization of client-related information.
- Assist with tracking and reporting on company-wide initiatives to ensure alignment and timely completion.
Qualifications:
- Bachelor’s degree in business administration or related field.
- Strong organizational and multitasking skills
- Excellent verbal and written communication
- Attention to detail and problem-solving abilities
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools
- Experience with calendar management and scheduling tools
- Ability to work both independently and as part of a team
- Professional demeanor and strong interpersonal skills
- Ability to handle sensitive and confidential information with discretion
- A proactive, can-do attitude with a willingness to learn and grow within the company
