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Hr & Payroll Administrator

Ultimate Staffing • santa maria, ca, us • 1m ago

HR and Payroll Administrator Needed in Santa Maria

Industry: Agriculture

Schedule: Monday - Friday from 8am - 4:30pm

Pay range: $23 - $26/hour

Details:

- Bilingual (Spanish) Needed

- Room to grow in a family oriented atmosphere

- We're a smaller team and our employees wear many hats.

- Needs someone organized and someone who will take ownership

- Regular duties include Documenting, Benefits, Payroll, HR Administration, ETC

Purpose of Position: The HR/ Payroll Administrator position, under the guidance from the HR Director will be responsible for the preparation and processing of weekly payroll; review and ensure accuracy of approved time sheets. Responsible for the coordination efforts between HR and other departments to ensure proper flow and maintenance of employee data including preparation and distribution of detailed reports, administration of medical leaves per federal, state and local laws, compliance with California's wage and hour regulations regarding paid and unpaid breaks and other regulations under FLSA. Administers electronic time keeping system and attendance point system. Monitors submission of approved time sheets and ensures valid data transfer to/from payroll services on a timely basis and ensures adherence to company policy and procedures; assists with the benefits administration and other HR related programs.

Essential Functions and Responsibilities

· Maintains compliance with federal and state employment regulations.

· Responsible for timely and accurate processing of weekly payroll

· Ensure proper action is executed for payroll and HR related changes

· Data entry of employee information in HRIS system

· Answers inquiries regarding pay, deductions, time off requests, accruals, time cock and payroll system issues.

· Runs and submits necessary reports (headcount, absenteeism, labor hours, etc.)

· Conducts routine audits to ensure accuracy of data.

· Oversees and maintains full utilization of the Kronos system and ensures data integrity.

· Coordinates benefits information and proper deductions and assist employees with benefit questions.

· Administers compensation program such as enrollment and terminations

· Assist with annual open enrollment and works with vendors

· Audits benefits billing invoices and deductions for accuracy.

· Provides training on payroll / HR/ Time keeping procedures for applicable employees.

· Assist with the finalizing of the payroll/HRIS implementation process with Kronos.

· Maintains up to date knowledge of wage & hour and HR regulations.

· Maintains employees' records (personnel file, medical file, and I-9) and payroll files in a confidential and organized manner.

· Maintains applicable documentation and records required in hiring including pre-employment documentation.

· Assist with termination process and record keeping of disciplinary actions.

· Conforms to HIPPA regulations

· Assist with the Administration of the Anit-Drug and Alcohol Program including random drug and alcohol screening process

· Assist employees with day-to-day issues

· Assist with other HR programs as necessary.

· Translates communication to employees (ie. FMLA letters/Benefit meeting/EE Memos)

· Assures adherence to legal compliance, union avoidance & promotes diversity

· Maintains HRIS system (Kronos) and compiles reports

Knowledge and Skills

· High School Diploma required; Bachelor's degree or PHR-CA certification or CPP in lieu of bachelor's degree is highly desired.

· 3 plus years of experience in HR/Payroll administration.

· Excellent Computer skills using Microsoft Office Applications

· Experience using HRIS/Payroll Systems; preferred Kronos experience

· Strong experience using and understanding the flow of transactions in an integrated and automated HR/ Payroll system.

· Fluent in English and Spanish required

· Demonstrated experience and competence in the various HR functional areas: Compensation and Leave Administration and managing attendance control programs.

· Must have outstanding interpersonal, influence and communication skills, both verbal and written.

· Ability to maintain confidentiality and exercise caution when handling sensitive data.

· High level of attention to detail and accuracy.

· Ability to work under pressure and multitask and set priorities.

· Thrives in an unstructured environment and requires minimal supervision.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.