Director of Finance and Operations - Part Time

Via Healthcare Consulting • carlsbad, ca, us • 1m ago

Primary Job Duties:

· Contribute to the Via HCC strategic direction and mission for a small consulting firm

· Oversee onboarding and employee separation processes

· Prepare and send out all client invoices for Via’s consulting services, including tracking and billing for travel and project expenses

· Manage accounts payable and accounts receivable, following up with outstanding clients and paying company bills/expenses, after having them approved

· Reconcile business credit card, requesting receipts for all charges by Via employees who carry a company card

· Run bi-weekly payroll and perform/manage all other payroll functions and filings for state and federal requirements, including for Via employees in other U.S. states of residence

· Develop annual budget and track progress against it monthly

· Prepare basic monthly financial reports for principal and CEO

· Maintain cash flow report and prepare regular financial projections

· Develop and monitor operational projections (staffing, etc.)

· Establish, document and maintain organizational/human resources policies and agreements, including an annual review with external HR consultant to ensure compliance with state and federal laws and regulations.

· Maintain a capital assets inventory and plan for assets needing replacement or updating

· Maintain financial records for the organization (e.g. invoicing, reconciliations, etc.)

· Serve as liaison to Via’s “back office” vendors, including:

o IT “help desk” consulting firm,

o website maintenance,

o benefits,

o liability and professional insurance,

o payroll processing vendors

o tax advisor/accountant

· Negotiate contracts with vendors, oversee purchases as needed

· Establish and maintain company personnel files

· In consultation with IT vendor, manage and oversee any needed technology policies, procedures, and purchases as well as new software licenses