Billing Operations Specialist

Kovitz • greenwich, ct, us • 1d ago

POSITION OVERVIEW

NorthCoast Asset Management, a Division of Kovitz Investment Group, is looking for a Billing Operations Specialist to join our team in their Greenwich, CT office. Based in our Greenwich, CT office, the Billing Operations Specialist is responsible for NCAM operational billing and financial reporting functions. This role will report directly to the Senior Vice President of Business and Operations risk and work closely with the operations team. Primary responsibilities include running quarterly client billing, running monthly close process and the management of all accounting activities. The scope of financial reporting activities includes but will not be limited to, accounts receivable, accounts payable, corporate account reconciliations, employee expense reimbursements, etc. The role is also responsible for delivering timely reporting packages to the firm’s parent company, responding to all requests and inquiries, and supporting reporting requirements and deadlines while complying with GAAP, Sarbanes-Oxley, and other regulatory requirements.

The ideal candidate is an organized, detail-oriented person with command of all responsibilities required of a midsize organization’s accounting function. A hands-on approach to management and desire to work in a growth-oriented environment is crucial to this role’s success. This individual must be capable of managing the financial implications of change and ambiguity and have an ability to communicate effectively with people at all levels of the organization.

PRIMARY RESPONSIBILITIES

Receivables:

Run quarterly client billing process (electronic and paper) for private clients and platforms, sending invoices.
Manage and report on collections, late payments and rebates.
Manage client checks: send to headquarters, confirm by email, and document amount.
Client billing and fee cross checks across different custodians

Payables:

Send vendor invoices to headquarters for payment.
Manage referral fees paid to custodians, and document amount.
Assist in the quarterly sales commission process.
Oversee quarterly month-end close process and all related activities.
Approves employee expense reports (Concur), and corporate card expenses (Amex)

Reporting and Audits

Manage reporting to firm leadership and parent company.

AUM

Scorecard, clarity

monthly revenue (profit sheet),

Envestnet, etc.

Fidelity statement

Manage internal control infrastructure to ensure compliance with Sarbanes-Oxley (includes monitoring the operational effectiveness of existing internal controls as well as designing and implementing new internal controls when needed)
Manage relationship with parent company finance department, internal audit function, external auditors, insurance brokers, handle all billing audit requests.
Ensure conformance with and adherence to all regulatory guidance and internal policies and procedures.

PREFFERED SKILLS AND EXPERIENCE: