Ashkenaz Music & Dance Community Center Is Seeking A Finance Manager
About Ashkenaz:
Ashkenaz Music & Dance Community Center is a nonprofit music venue and cultural hub dedicated to promoting world music, dance, and community engagement. For over 50 years, we have been a gathering place for artists, audiences, and educators passionate about fostering cultural diversity and artistic expression.
Position Summary:
Ashkenaz seeks a detail-oriented and strategic Finance Manager to oversee all financial operations, ensure compliance, and contribute to the organization’s long-term financial sustainability. This role is ideal for a finance professional with nonprofit experience who thrives in a dynamic and mission-driven environment.
Key Responsibilities:Internal Financial Management & Reporting- Develop and maintain fiscal policies, procedures, and best practices for accounting functions.
- Monitor program performance against budget goals and provide variance analysis.
- Track expenditures, assess financial risks and opportunities, and support monthly forecasting.
- Assist in preparing budgets, financial statements, and profit & loss reports for board and staff presentations.
- Oversee accounts payable (A/P) and accounts receivable (A/R), including monthly invoicing and reconciliation.
- Manage collections for studio and facility rentals.
- Supervise bank and credit card reconciliations.
- Handle accounting and reporting for fundraising, special events, donations, and grants.
- Collaborate with bookkeeping services for monthly financial statement production and analysis.
- Assist in the development of the annual budget.
External Financial Reporting- Prepare for the annual audit and act as the primary liaison with auditors.
- Review audit reports, Form 990, and other tax documentation.
- Provide financial data for the annual report.
- Prepare and distribute 1099 forms.
- File annual property and monthly sales tax returns.
Show & Event Financial Management- Oversee cash management, counting, and bank deposits.
- Collect W-9 forms and artist payment preferences before events.
- Process artist guarantees and Prism settlements within 72 hours of each event.
- Manage payments for sound engineers and dance instructors.
- Track guest lists for events with large artist guarantees.
- Oversee credit card tip tracking and reporting.
- Perform QuickBooks Online journal data entry for each show.
- Issue and track gift certificates (e.g., school silent auctions).
Fundraising & Grant Management- Endorse, track, and deposit checks.
- Assist in grant writing and financial reporting with specific direction.
Venue & Administrative Functions- Maintain organizational licenses (e.g., Health, ABC).
- Collect and distribute mail.
- Assist with insurance renewals and amortization schedules.
- Respond to Employment Development Department (EDD) information requests.
- Manage company insurance, workers’ compensation, and health insurance policies.
- Oversee IT functions, liaise with IT vendors, and manage Microsoft Office online.
- Support office management duties as needed.
- Participate in special projects and cross-functional initiatives.
- Act as a liaison between internal departments for financial matters.
Human Resources & Payroll- Process payroll via ADP and manage payroll-related financial tasks.
Qualifications & Skills:- Bachelor’s degree in Accounting, Finance, Business Administration, or related field (or equivalent experience).
- 3+ years of experience in financial management, preferably in a nonprofit or arts organization.
- Proficiency in QuickBooks Online, Microsoft Office, and financial reporting software.
- Strong understanding of nonprofit accounting principles, including grants and donor-restricted funds.
- Experience with tax filings, audits, and compliance for nonprofits.
- Excellent analytical, problem-solving, and organizational skills.
- Ability to manage multiple priorities, work independently, and meet deadlines.
- Strong communication skills with the ability to present financial data to non-financial stakeholders.
- Passion for the arts, music, and community engagement.
Compensation & Benefits:- $65,000 salaried position with medical benefits.
- Flexible schedule with hybrid work options.
- Opportunity to work at a historic vibrant Berkeley nonprofit arts organization.
How to Apply:Please submit a resume and cover letter detailing your experience and interest in the role to jobs@ashkenaz.com. Applications will be reviewed on a rolling basis until the position is filled.
Ashkenaz is an equal-opportunity employer and strongly encourages applications from candidates of diverse backgrounds, identities, and experiences.
