Our client, a leading financial services firm in Downtown Boston, is seeking a highly skilled and experienced Senior Executive Assistant to provide seamless support to senior leadership. This is an exciting opportunity for a polished, detail-oriented professional who thrives in a fast-paced, high-stakes environment.
The ideal candidate will have a minimum of 7+ years of experience as an Executive Assistant, specifically within financial services, private equity, venture capital, investment management, or consulting. Experience supporting C-suite executives, managing partners, or senior leadership is highly preferred. This role requires exceptional organizational skills, discretion, and the ability to anticipate needs in a dynamic setting.
Responsibilities:
- Provide high-level executive support, managing complex calendars and scheduling across multiple time zones
- Coordinate domestic and international travel, ensuring seamless logistics and itineraries
- Prepare and organize materials for meetings, including board meetings and investor presentations
- Serve as a key point of contact, professionally liaising with internal and external stakeholders
- Handle confidential information with the utmost discretion and professionalism
- Process and manage expense reports in a timely and efficient manner
- Assist with special projects, research, and additional administrative duties as needed
Requirements:
- Minimum of 7+ years of Executive Assistant experience, preferably within financial services, private equity, venture capital, investment management, or consulting
- Prior experience supporting high-level executives, managing partners, or C-suite leadership
- Bachelor's degree required
- Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional attention to detail, problem-solving skills, and the ability to multitask in a fast-paced environment
- Excellent communication and interpersonal skills, with a professional and polished demeanor
- High level of discretion and ability to handle sensitive information with confidentiality
