Medical Records Specialist Level 1
Who are we? For over fifty years, Aspire Health Partners has been one of the leading non-profit behavioral health companies in the Southeast. Serving nearly 40,000 clients per year, with locations in six Central Florida counties and currently expanding into Hinesville, Georgia Aspire has delivered state-of-the-art behavioral healthcare and is regularly sought out both statewide and nationally as an expert in the field. With its mission of providing the highest quality of compassionate, comprehensive, and cost effective integrated behavioral healthcare, Aspire, through its more than two dozen campus locations provides a comprehensive continuum of services for children, adolescents, adults, seniors, and families. Through innovative, resourceful treatment and recovery approaches Aspire offers individuals and families the opportunity to "aspire" to healthier, happier, and more independent lives. Aspire employs more than 1,200 professionals and paraprofessionals dedicated to Saving Lives, Transforming Communities and Changing the World
Who You Are: You're a leader looking for an opportunity to define your own career path, connect with a supportive community of health professionals like you, and increase your earning potential. You have a passion for working in different care settings and making a difference in lives.
Job Purpose: As the Medical Information Specialist - Level 1, at Aspire Health Partners, your job purpose will be to provide a multitude of essential functions in order to effectively contribute towards the operations of the department.
These functions include:
- Create and maintain records.
- Retrieve charts of discharged clients each day based on bed movement reports.
- Create, assemble, and maintain medical records in a timely and accurate manner.
- Assemble record timely and in proper order with minimal backlog.
- Verify dictation of History/Physicals within specified timeframes and assist in entering valid Inpatient admission diagnosis accurately in the electronic health record.
- Consolidate and archive records and files as necessary in accordance with company procedure.
- Scans and File clinical documentation in the medical record.
- Accurately and timely file clinical documentation in the proper order within the chart.
- Ensure filing of transcribed H&Ps, Doctors Notes and Closing Summaries as appropriate for each record.
- Sort and maintain loose filing in a neat and organized manner.
- Accurately place loose filing in the correct chart; proper order within the record.
- Verify closing summary data and assist in entering valid Inpatient discharge diagnosis accurately in the electronic health record.
- Accurately abstract the record, scan, and verify the required components into the electronic health record database.
- Conduct Concurrent and Retrospective Review of Inpatient Medical Records.
- Analyze and evaluate medical records for timely completion and report status of incomplete charts to the Medical Records Manager.
- Perform technical analysis, reanalysis and monitoring of closed records for deficiencies according to standards of care and regulatory requirements.
- Accurately utilize the various past and present electronic medical record storage receptacles (including, but not limited to: CMHC (ECET), MyAvatar, EMR, Anasazi, and Askesis) to evaluate accuracy and completeness of client health records.
- Monitor status of incomplete charts and provide results to the Medical Records Manager.
- Check and verify transcription services for timely completion of dictation and provide lag report to Medical Records Manager.
- Ensure accountability of all closed records and their timely completion within specified timeframes using the bed movement report.
- Retrieve and access records as necessary.
- Coordinates the release of protected health information (as necessary). This may include but is not limited to processing releases for Primary Care Physicians, Social Security requests, and other healthcare providers outside of Aspire Health Partners.
Position qualifications: Ability to receive and maintain a(n)
- Level II Background clearance
- Acceptable Motor Vehicle Registration driver's license record in accordance with the underwriting guidelines set by Aspire insurance company as described in the AHP Corporate Transportation Policy 3.9.1
- Three years or more experience in a medical records office or in auditing.
All the benefits and perks you need for you and your family:
We are committed to providing our employees with the support they need. At Aspire Health Partners, we offer eligible staff an attractive benefit package that includes medical, wellbeing, dental and vision benefits along with some unique benefits including:
- Medical, Dental, Vision, Basic Life & Supplemental Insurance, Flexible Spending & Health Savings Accounts
- Paid Time Off (PTO) (2.5 weeks your first year, up to 6 weeks at 14+ years)
- Paid Diversity & Floating Holidays (2)
- Paid Holidays (6)
- 403(b) 50% employer match up to 10% (3-year vesting cliff)
- Employee Discounts including Tickets, Retail, Hotel, Car Rental/Purchase
- Short-Term & Long-Term Disability Insurance
- HRSA Loan Forgiveness
- Employee Assistance Plan (EAP)
- Will preparation
- Funeral Planning
- Concierge Services & Travel Assistance
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