The Conservation Fund
Position Description
TITLE: Grants Administrator
LINE OF BUSINESS/DIVISION: Operations/Finance
FLSA STATUS: Exempt
REPORTS TO: Director, Field Financial Services
NUMBER OF POSITIONS REPORTING TO THIS POSITION: 0
LOCATION: Chapel Hill, NC (hybrid)
THE CONSERVATION FUND
The Conservation Fund protects the land that sustains us all. We are in the business of conservation, creating innovative solutions that drive nature-based action in all 50 states for climate protection, vibrant communities, and sustainable economies. We apply effective strategies, efficient financing approaches, and enduring government, community, and private partnerships to protect millions of acres of America’s natural land, cultural sites, recreation areas and working forests and farms. To learn more, visit https://www.conservationfund.org/.
POSITION SUMMARY
The Grants Administrator oversees the public and private awards portfolio for The Conservation Fund’s Resourceful Communities Program (RCP). The Grants Administrator has responsibility for the administration of a prime award from the State of North Carolina, including subawards to RCP’s partner organizations. In addition, the Administrator will develop and implement new processes for the oversight and management of approximately 120 subawards per year, from a variety of sources of funding. While the primary focus of this position is administration of a new award from the State of North Carolina and associated subawards, the Administrator will also provide support for previously awarded and future state/local and private grants and the regranting of those awards.
The Grants Administrator reports through TCF’s Finance Team and specifically, reports to the Director, Field Financial Services. The position supervises no staff.
RESPONSIBILITIES & SCOPE
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
The Grants Administrator serves as the subject-matter expert on the State of North Carolina requirements for implementation of the RCP’s Food Hub project. The Administrator partners closely with the RCP team to ensure all grants by RCP supporting programmatic objectives, whatever the source, are administered in an efficient and compliant manner.
Specific duties include but are not limited to the following:
- Participate in drafting subawards for grants out to TCF partner organizations. Develop and implement a process for tracking approvals from the state agency and making payments to the subrecipients.
- Apply TCF protocols and standards for the screening of grant subrecipients and the monitoring of compliance with grant terms. Working closely with program staff, monitor all aspects of state award compliance during the grant term. Develop and ensure processes are in place for appropriate approvals, documentation, submission of reports and deliverables, procurement procedures, and allowability of expenses charged to the award.
- Serve as the lead for the state of NC systems and user accounts.
- Oversee submission of invoices to the funder(s) and appropriate application of payments in coordination with TCF Finance staff.
- Maintain the auditable grant file(s) and support the State of North Carolina annual single audit.
- Provide staff support and education, developing internal documentation and training materials to guide staff in fulfilling their responsibilities related to government funding.
- Partner with TCF’s Senior Grants Administrator on processes and procedures when working with government funds. If/When RCP receives U.S. federal funds as part of their grants portfolio, work with the Senior Grants Administrator to support administration and compliance. The Senior Grants Administrator has primary responsibility for compliance with the requirements of U.S. federal awards.
MINIMUM QUALIFICATIONS
- Bachelor’s degree in accounting, finance or related field and 3 years’ related experience.
- Experience with government award management.
- Strong attention to detail. Ability to analyze and apply relevant regulatory framework to moderately complex transactions.
- Experience with accounting systems, general ledger reports, and high level of proficiency with Microsoft Excel.
- Good organizational, communication, and interpersonal skills. Flexible and reliable self-starter comfortable in a dynamic work environment.
- Commitment to The Conservation Fund’s mission and values.
PREFERRED KNOWLEDGE, SKILLS & EXPERIENCE
- Knowledge of 2 CFR 200 is preferred; relevant grants administration certifications and/or project management experience preferred. Knowledge of State of North Carolina government systems is preferred.
- Prior experience using SharePoint.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
- Prolonged periods of sitting at a desk and working on a computer.
WORK ENVIRONMENT
- Work is performed primarily in an office setting.
- Estimated travel – ~5%. Day trips to monitor partners’ implementation of subgrants and/or to attend TCF staff meetings.
COMPENSATION and BENEFITS
The salary range for this position is $65,000 - $75,000, and the position is eligible for opportunities to earn performance-based bonus compensation. The Fund offers a highly competitive package of benefits including employer contributions for health care, paid holidays, vacation and personal/sick leave, retirement plan and more. Please note: Salary range provided is an estimate and will be evaluated on an individual basis, taking into consideration the candidate's knowledge, skills, abilities, experience, and education. The final salary offer will be determined accordingly.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time, with or without notice.
***Please submit cover letter and resume with application***
Apply at https://www.conservationfund.org/careers
To learn more about The Conservation Fund, visit https://www.conservationfund.org.
Frequently cited statistics show that women and people from underrepresented groups apply to jobs only if they think they meet 100% of the criteria. If you meet many but not all the criteria and feel you may be a good fit for the role, The Conservation Fund encourages you to apply.
The Conservation Fund, a nonprofit corporation, is an Equal Opportunity Employer that fully and actively supports equal access for all people regardless of Race, Color, Religion, Gender, Age, National Origin, Veteran Status, Disability, Genetic Information or Testing, Family and Medical Leave status, Sexual Orientation and Gender Identity or Expression. The Fund prohibits retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint, or otherwise oppose discrimination.
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