Responsibilities:
The Project Controls Manager will manage, implement, and control the overall cost and scheduling process from project conception to project completion.
The list below outlines the functional responsibilities of an employee(s) in this role, organized by each major project controls scope area. The management of these scope areas is critical to protecting project profit through accurate monitoring, reporting, forecasting of project data for effective risk mitigation.
For projects where a dedicated project controls manager is not assigned, these functional responsibilities must be assigned to other members of the project team for effective risk management.
For all scope areas, the project controls manager is responsible for the following:
Coordinate with the Project Manager to establish and manage project controls processes related to the scope areas below.
Create and maintain project control systems and work instructions for use by the project staff to ensure solid control systems
SCHEDULE
Support project manager in development of baseline CPM Schedule in Primavera per contract requirements and Myers Best Practices
o Durations should be based on Allan Myers productions from the bid and with Project Team input.
o Include revenue and crew loading for projects over $15M
Prepare monthly schedule updates, narratives and reports per contract requirements and Myers Best Practices.
o Actual dates and progress input should be provided by the project team
o Schedule reports should be issued to the project team no less than monthly to show upcoming work, longest path, and other critical areas of concern.
Coordinate with weekly operational planning to ensure alignment of short-term look-ahead schedules with long-term CPM schedule.
Prepare schedule revisions and/or re-baseline the CPM as needed for substantial changes in operational plans or due to contract change orders.
Prepare Time Impact Analyses as appropriate for substantial scope changes and to substantiate claims for changes to contract time.
FINANCIAL
Budget Management & Reporting
Support project manager in setting up job budget from estimate to include the direct tie to bid items with a clear understanding of how the estimate ties to the bid/pay items and how those items are paid.
Weekly update of general conditions and review of claimed weekly quantities for accuracy
Weekly review of recharge and transaction reports
Maintain spreadsheet of onsite equipment use/claiming to confirm accurate claiming and usage. Daily rate re-class if necessary.
Weekly review of cost report to ensure accurate cost code usage and quantity claiming
o Oversee time sheet approval process to support this effort
Month end reviews of quantities and cost for accuracy prior to close.
Completion of weekly Executive Cost Report.
Sending weekly/monthly cost reports of current costs/gains/losses to Project Team.
Maintaining various logs (stone, trucking, etc.) as needed
Billing & Accounts Receivable
Following up with project team to confirm daily tracking of critical pay items to both the owner and subcontractors to feed into both the accounts receivable and payable systems (e.g. trucking hours/quantities, caisson depth/qty, pipe quantities).
Tracking of daily and monthly pay quantities for billing purposes.
In conjunction with the Project Manager/Engineer, review of monthly quantities for submission to owner.
Preparation & submission of monthly pay application/invoice including obtaining final approval from owner and preparation/submission of other required documentation for pay application (various MBE forms, AIA documents).
Tracking and following up with owner representative for payment of outstanding invoices.
Accounts Payable
Assigning breakdown and cost codes to new subcontracts and purchase orders.
Oversee review/approval of subcontractor/supplier invoices to confirm concurrence with project team and pay quantities.
AM Materials/Small Tools re-class.
Monthly Reporting
First draft of cost and revenue projections, prior to a full review & completion with Project Manager/Team
First draft of PM Narrative including update to Risk and Opportunities
CHANGE MANAGEMENT
CONTRACT & CHANGE
Compliance
Read and understand contract to be able to support project staff in meeting all deliverable requirements outlined therein.
Support Project Manager to ensure timely contract notice of changes, delays or issues.
Review project management systems to ensure they are kept up to date and that owner responses and correspondence are logged in CMiC by project staff.
o This includes submittal logs, requests for information, key contract communications, and meeting minutes.
Oversee review and submission of certified payrolls per Myers procedures.
Oversee reporting associated with Disadvantaged Business programs and associated documentation.
Track progress towards Disadvantaged Business program goals and raise concerns to project manager if appropriate.
Potential Change Items (PCI Log)
Revisions to budgets as needed for payable quantity over-runs or budget reallocations
Set up of new cost codes for clear budget/cost tracking and tracking of additional scope/changes.
Owner Change Orders (OCO Log)
Maintain log of open & closed change orders.
Reconcile approved OCOs to pending PCIs.
Follow up with Project Team on submissions and Owners for payment.
Generally, keeping changes moving forward.
Limited pricing and submission of change order work.
Qualifications:
Experience & Education/Certification:
- Bachelors degree in Engineering and/or Business.
- Construction experience strongly preferred
- Minimum 10 years of experience.
Required Skills & Knowledge:
- Experience with construction applications
- Proficient in Microsoft Office
- Must possess strong written and verbal communication skills
- Must be detail oriented, punctual, and work well within a team
Starting at $90k
Overview:
Our Company Does Work That Matters
Allan Myers is the largest heavy civil construction and materials production contractor in the mid-Atlantic. We build infrastructure: the highways and bridges that connect cities and towns, the public water and wastewater systems that provide clean water to your home and keep our streams clean. We take pride in meeting the highest quality standards because it ensures our work will have a long-lasting positive impact on the community.
Our Family is Strong and Growing
We employ more than 2,100 men and women. Our reputation for Better, Faster, Safe performance continues to bring us tremendous success. To keep up with rising demand for our products and services, we need to hire many more hard-working, ambitious people to fill hourly and salaried positions. Join our elite team, learn and grow with us, and we will provide a pathway to the American Dream for you and your family.
Your Future is a Career Not a Job
As a family-owned company, we attract the best workers in the industry because we treat every person as a family member. That means we practice care and concern for one anothers safety and well-being. We pay well and provide generous benefits. We offer extensive training and promote from within. If you have the drive, we will help you build a career in the thriving construction industry and reach your full potential.
Allan Myers is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, disability, protected veteran status or other characteristics protected by law.
