The Project Manager is responsible for the planning, directing, and coordinating, daily construction management activities. This position may function from the main office and/or at a project site and is held accountable to the following Core Competencies:
· Project Schedule and Productivity
· Project Quality and Safety
· Project Budget and Profitability
· Project/Construction Management
· Client Satisfaction
· Personal Development
· Corporate and Business Development
Essential Functions:
1. Ensuring the organization and timely processing and execution of all Project Financials and Accounting.
2. Generating and obtaining timely approval of the Schedule of Values, generating and timely submitting accurate owner requisitions, timely approval and processing monthly Trade / Subcontractor / Vendor requisitions and billings. Tracking and ensuring timely progress payments from owners.
3. Manage all Project Documents and Reporting including Owner Contracts, Subcontracts, Performance & Payment Bonds, Requests for Information Logs, Submittal Logs, Task Tracking Logs, Change Management Logs, Progress Reports, Meeting Minutes, and various other Project specific documentation tracking tools.
4. Assisting in the preparation of technical proposals and presentations, contract packages, budgets, research, correspondence, meeting minutes, reports, change orders, closeout documents, invoices, billings, etc. as necessary.
5. Leading the Owner’s Progress Meetings and generating Project Status Reports.
6. Participating in Coordination Meetings as necessary.
7. Ensuring compliance of work with the contract documents, project schedules, and specifications.
8. Overseeing the sequence of construction and working with the Superintendent regarding changes to the sequence of construction.
9. Resolving scope of work disputes; in conjunction with estimating (as applicable).
10. Knowing the status of the Project and being prepared to answer questions concerning the Project.
11. Coordinating with the Superintendent and General Superintendent for their scheduling of trade / subcontractors; material / equipment deliveries, and the progress of the Project.
12. Assisting in ensuring that duties assigned to others are being completed and that these duties are examined for exactness, neatness, and conformance to the company’s policies and procedures.
13. Reviewing and updating work activity reports for Schedule Updates, coordinated with the Superintendent regarding work activities that should have occurred but did not occur and/or work activities that should have started but did not start.
14. Aiding in business development and client relations.
15. Ensure projects have a current, ‘posted’ set of working drawings / specifications.
16. Completing projects within the given budget and timeframe.
17. Providing input on new and innovative ways to approach the needs of the company.
18. Understanding client needs and achieve an acceptable level of satisfaction.
19. Studying and presenting standardization ideas to improve the efficiency and effectiveness of the company.
20. Overseeing and management of the assigned Assistant Project Manager. Ensuring that duties assigned to the Assistant Project Manager are being completed and that these duties are examined for exactness, neatness, and conformance to the company’s policies and procedures.
21. Coaching, mentoring, training, and aiding in the development of the assigned Assistant Project Manager, ensuring a clear path of career advancement.
22. Conducting performance evaluations for the assigned Assistant Project Manager. Developing and monitoring Key Performance Indicators, goals, and other metrics for tracking performance.
PROJECT SPECIFIC RESPONSIBILITIES
- Project Schedule
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- Working with the Superintendent and Trade / Subcontractors to prepare a detailed master Project Schedule.
- Monitoring and updating the Project Schedule with the Superintendent and Scheduling Consultant.
- Overseeing the Superintendent in developing, preparing, and monitoring the Three Week Look Ahead Schedule.
- Reviewing and updating work activity reports provided by the Superintendent with regard to work activities that should have occurred but did not occur and/or work activities that should have started but did not start.
- Preparing the Monthly Project Status Reports.
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- Overseeing the sequence of construction and working with the Superintendent regarding changes to the sequence of construction.
- Identifying problem areas early and developing contingency plans for the successful delivery of the project and schedule.
- Prepare and submit reports for internal Project Management meetings.
- Project Budget and Contract Documents
- Completing the project within budget.
- Monitoring weekly general conditions costs against the Project Budget with the Superintendent.
- Preparing monthly general conditions projections.
- Preparing all pre-construction, construction, and change management estimates.
- Preparing all Trade / Subcontractor scopes of work and bid packages.
- Cross coordinating all Contract Documents to ensure expectations and intent are maintained.
- Ensuring the timely processing and execution of all Contract Documents including Bid Packages, Client contracts, Trade / Subcontractor contracts, Purchase Orders, and Billings.
- Preparing and processing all Client and Trade / Subcontractor billings, requisitions, and invoices with input from the Superintendent.
- Monitoring labor, material, and equipment costs with the Superintendent to keep costs within the Project Budget.
- Meetings / Inspections
- Overseeing all Trade Subcontractor Pre-Construction Meetings.
- Overseeing all Project Progress Meetings.
- Participating in Trade / Subcontractor Coordination Meetings as necessary.
- Participating in Trade / Subcontractor Preparatory Meetings as necessary.
- Participating in Third Party and Jurisdictional Meetings and Inspections as necessary.
- Participating in Quality Control Meetings and Inspections as necessary.
- Participating in Safety Meetings and Inspections as necessary.
- Documentation
- Reviewing, preparing, and maintaining Requests for Information.
- Reviewing, preparing, and maintaining Submittals and Shop Drawings.
- Preparing and maintaining Budgets and Change Management.
- Preparing and maintaining documentation of all key issues through field correspondence.
- Ensuring the flow of documentation to and from the corporate office.
- Reviewing and approving all major trade / subcontractor submittals and shop drawings.
EXPERIENCE AND QUALIFICATIONS:
- At least 5+ years’ experience managing commercial construction projects.
- Recognized ability to manage budgets, maximize profitability
- Excellent verbal and written communication skills.
- Proven ability to negotiate contracts and change orders.
- Demonstrated ability to make timely and complex decisions.
- Proficiency in MS Office
- Demonstrated knowledge of the Material Submittal process, RFP's and RFI's
- Proficiency with industry practices, processes, and standards; knowledge of applicable building codes, zoning ordinances, OSHA requirements and other legal restrictions
- Must have proven experience displaying thorough knowledge of project processes and how each supports the successful completion of a project.
- Prior experience building relationships and collaborating within a team, internally and external.
Compensation details: 90000-120000 Yearly Salary
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