Description
POSITION SUMMARY: The Talent Acquisition Coordinator supports the Talent Management team in all aspects of the recruitment process, ensuring a seamless and efficient experience for both candidates and hiring managers. This role involves coordinating interview schedules, conducting screening interviews, maintaining recruitment records, and providing administrative support to the Talent Acquisition team. This role is also heavily involved in the training efforts of Easterseals Louisiana.
SUMMARY OF ESSENTIAL DUTIES:
Responsibilities
- Develop creative approaches to support the Talent Acquisition Roadmap in identifying and attracting qualified, diverse, active, and passive candidates for open positions and future opportunities.
- Screen resumes and conduct initial phone screenings to assess candidate qualifications and fit.
- Utilize our Applicant Tracking System and ensure data integrity - including posting roles and requisition management. Ensuring all candidates are moved along in the process as efficiently as possible.
- Deliver a world-class candidate experience throughout the interview process ensuring they experience Easterseals values and culture throughout whether virtual or in person.
- Leverage the HRIS system to maintain accurate and well-ordered documentation on candidate pipelines and recruiting activities.
- Assist in reference checks and data entry of screening for drug screen and background checks.
- Could attend university recruiting events as needed.
- Support the Talent Management team on various projects and programs, i.e., special projects, benefit enrollments etc.
- Assist in developing creative recruitment strategies, including advertising and other sources.
- Ensure selection processes that are legal, state of the art, and oriented to creating good matches between applicants and available positions.
- Assist with salary and benefits surveys as needed.
- Provide general human resources services to all employees.
- Maintain current knowledge of relevant legal issues.
- Coordinate sending of exit interviews with all voluntarily terminating employees; schedule a meeting for follow-up with the employee and the HR Manager.
- Assist with employee programs, such as DEI; CEO Roundtable; Town Hall, Safety Committee and Hype Committee. Take minutes as needed.
- Ensure all candidates have the proper credentialing based on funder guidelines.
- Assist with new hire orientation presentations and other employee events
- Quarterly build the employee training, ensure follow up for completion
- Weekly ensure all employees and leaders are completing the evaluation
- Monthly ensure all employees that are benefit eligible have completed enrollment.
- Create all new hire files and ensure the accurate documents are in the correct file. As well as upload them into the HRIS system
- Assist with the annual job description project ensuring all offices review and approve job descriptions annually; and employees sign the revised version.
- Assist with the annual review of current staff driver history by ensuring proper sign-offs and documentation as well as coordinating with our broker. Assist offices as needed with tracking driver’s license and proof of insurance.
- As new hires are on-boarded ensure the proper new hire training is added in the LMS system. Follow up to ensure all new hires have completed the training. As well as annually have all current employees sign off on the employee handbook.
- Complete separation notices within 3 days of departure and mail an original to home.
- Data entry as needed.
- Assist with the completion of verifications of employment.
- Attend board meetings, take meeting minutes, and prepare minutes for presentation at the next meeting.
- Track TB testing for Behavioral Health offices
- Special projects as assigned.
- All other duties as assigned.
Requirements
QUALIFICATIONS:
- 1+ years’ experience in recruiting, HR, sales, or another related field
- BS Degree in Human Resources, Business, or a related field preferred
- A high degree of proficiency with Excel and other productivity tools
- Strong customer focus, attention to detail, and organization skills
- Excellent communication and professional writing skills
- Ability to work in a fast-paced, quickly changing environment.
- Strong commitment to continuous improvement.
- Experience with ATS and HRIS systems a plus; most importantly a proven track record of learning technology fast and improving on current systems and processes.
- Self-starter, able to drive results
PHYSICAL REQUIREMENTS with or without reasonable accommodations:
- The employee is regularly required to operate a computer, file and retrieve written documents, and communicate with others on the phone and in person.
- The employee is frequently required to walk, sit, use hands, and lift and/or move lightweight items.
- Ability to move independently within the facility and community.
