Home InsteadOffice AssistantObjective:Home Instead is seeking an Administrative Assistant to assist in daily tasks in the office, and handle duties for management. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.Primary Responsibilities:Manage workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met and work is completed correctlyThe ability to display excellent customer service skillsGreet and welcome each visitor in a friendly, warm and professional mannerImplement and monitor programs as directed by management, contribute to the growth of the organization by completing assigned tasksGenerate memos, emails and reports when appropriateAssist in maintaining office supplies by checking inventory of suppliesPromptly respond to questions and requests for informationAnswer incoming calls in a timely mannerAssist with contacting CareProfessionals in regards to their schedules and the clients schedulesCommunicate client and CareProfessional concerns with the owner or appropriate office staff memberEnter and maintain accurate client and CareProfessional records in our operating systemAssist in Interviewing and the Hiring Process for CareProfessional.Ensure that Home Instead standards are met and upheldPerform other duties as assignedKnowledge, Skills and AbilitiesKnowledge of Senior Care preferredAssociates Degree or relevant experience preferredProficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel and the ability to learn our proprietary softwareAbility to analyze and revise operating practices to improve efficiencyDetail oriented and comfortable working in a fast-paced office environmentExceptional communication skillsSuperior organization skills and dedication to completing projects in a timely mannerWe offer benefits, (Health, Vision, Dental) after 90 days of employment and paid vacationsApplications without a resume will not be consideredUltimate Senior Care d/b/a Home InsteadPlease apply at www.homeinstead.com/484 or via this website
