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Finance Assistant A/R

Connecticut Institute for Communities, Inc. • danbury, ct, us • 4m ago

Connecticut Institute for Communities, Inc.
Description:

CIFC seeks to hire a full-time Finance Assistant A/R to work in our Finance Department.

This position is responsible for the following core functions and performs other tasks as needed:

· A/R Processing and Collections (50%)

· Assist with Financial Records processing (50%)

This position is expected to work on functions as per the most recent program allocation and is subject to revision and allocation as a result of organizational growth and change.

Under the direction of the Deputy Finance Director/Comptroller (or designee):

· A. A/R Processing and Collections (50%).

· Receives all Early Learning Program (ELP) funds presented by cash, check or credit card via mail or in person at the CIFC Business Office.

· Record ELP parent and C4Kids receipts and track monthly balances.

· Responsible for making and tracking all ELP parent A/R collection calls and correspondence.

· Prepare monthly status report of A/R and submit to the ELP Program Directors and Deputy Finance Director/Comptroller.

· Report C4Kids and SRP parent collections to Program Director on a monthly basis.

· Prepare and distribute monthly invoices for ELP parents.

· Be present monthly at ELP locations to collect parent payments and answer payment inquiries.

· Keep Deputy Finance Director/Comptroller informed of all situations and problems that affect the smooth daily functioning of financial matters.

B. Assist with Financial Records Processing (50%).

· Prepare month end journal entries, including BSAC and CIFC Health programs.

· Reconcile bank statements monthly for bank accounts.

· Back-up Senior Financial Analyst, Staff Accountant and Finance Assistant (A/P) as needed.

· Complete various other tasks as assigned by Deputy Finance Director/Comptroller or CFO in an accurate and timely manner.

Staff/Team Expectations

Uphold the shared values of the program and maintain Relias training.
Cooperate with co-workers, providing assistance, information or other support as it is needed to ensure quality service to children and families and to build and maintain positive staff relationships.
Actively participate in staff meetings, mandated trainings, committee meetings, and other program-wide functions as needed, including some evening activities.
Recognize that your job description is service area specific and that a successful employee upholds the overall employment manual and specifically, but not limited to, confidentiality, child abuse reporting, attendance and dependability, appropriate dress, program resources, and promoting and maintaining a safe work environment.
Demonstrate integrity and responsibility by always doing one's personal best, being honest and ethical, following through on commitments.
Maintain a commitment to professionalism, continue own professional development and manage performance by taking responsibility for one's own performance, setting goals, eliciting feedback, tracking progress and addressing performance issues promptly.
As requested, attend local, state and regional initiatives to represent the agency and to develop professionally.
Exhibit flexibility by showing an openness to different and new ways of doing things and changing strategy when an initial strategy is unsuccessful.
Show initiative by identifying what needs to be done and doing it before being asked or before the situation requires it.
Respect the time constraints of co-workers by showing up to meetings promptly, and giving advance notice if for any reason you are unable to carry out your responsibilities.

Requirements:

Qualifications:

AA in Accounting or related field, and two (2) years related experience, or BA in accounting or related field, and some related experience.
Bilingual (Spanish/Portuguese/English) skills highly preferred.
Thorough knowledge of Excel software program.
Thorough knowledge of general office practices, generally gained through at least one year full-time equivalent office/administrative experience.
Strong working knowledge of computers, the internet, Windows and Microsoft Office software.
Accurate editing and keyboarding skills (45 words per minute).
Ability to work in a professional manner both independently and with others in a team environment.
Strong written and verbal communication skills.
Strong organizational skills.
Ability to perform assigned duties in a safe and efficient manner.
Able to tolerate occasional lifting of up to 25 pounds.
Able to tolerate daily sitting working at computer and standing to operate various office equipment.
Able to handle daily repetitive hand and wrist motions, via production/copying, keyboarding, phone work, and the like.
Able to comprehend assignments, determine and prioritize workload, multi-task, problem solve and meet deadlines.
Handle frequent in-person, electronic and phone contact with staff and public, often involving confidential information.
Must be at least 18 years of age.
Pass physical examination, background check, and fingerprinting screen.