Description:
Williams Homes is a privately held homebuilder based in Southern California. Williams Homes was founded in 1997 and built on the principles of integrity, trust, and partnership. Over the past 10 years Williams Homes has been consistently entering new markets such as Central Coast, CA, Montana, Idaho, Texas and this year Sacramento, CA and the High Desert, CA. An advantage of being a nimble and entrepreneurial family-owned company with our size and resources is that we can be in various markets. It's Williams Homes love for building that has resulted in the successful creation and delivery of numerous homes and new home communities, while making the American dream a reality.
We believe that home building is and always will be a fundamentally great business. Lance and Sadie Williams are committed to the long-term success of the company and to the employees. The most important assets in our company are the people that come to work at Williams Homes every day. Williams Homes has a culture where WE ARE Williams Homes and work as a united team. We celebrate successes together and we work thru losses together. Becoming a Williams Homes employee, means becoming a Williams Homes family member.
THIS IS NOT A REMOTE POSITION, IT IS LOCATED IN OUR MONTANA DIVISION OFFICE (Bozeman, MT).
SUMMARY/OBJECTIVE:
The Operations Coordinator supports the operations team, which includes construction, land development, forward planning, and purchasing, in various day-to-day administrative and project related tasks. Plays a critical role in ensuring smooth operations and driving efficiency within the Operations Team, by coordinating processes, managing data, and supporting projects.
ESSENTIAL JOB DUTIES:
- Managing and coordinating calendars and schedules for VP's on the Operations team.
- Ensure VP's are prepared for upcoming appointments and meetings, by gathering materials necessary for each appointment/meeting.
- Process Improvement: Identify operational inefficiencies and propose process improvements to enhance productivity, cost-effectiveness, and customer satisfaction.
- Develop and maintain standard operating procedures (SOPs) and guidelines to ensure consistency and compliance with company and department policies.
- Attending bi-weekly construction meetings, provide support as note taker and action item tracker. Update notes and action items and disseminate them to appropriate parties.
- Manage and update weekly construction reports for all construction projects.
- Collect, compile, and analyze operational data to identify trends, patterns, and areas requiring attention or improvement.
- Generate reports and dashboards to provide insights and support data-driven decision-making.
- Maintain accurate records, databases, and documentation related to operations, ensuring data integrity and confidentiality.
- Assist construction team with the set-up and cancellation of temp utilities and construction trailers.
- Manage, code, and approve payment for house utilities invoices and disconnects with power, water, and gas companies.
- Build a baseline schedule for each new construction project.
- Assist in planning, coordinating, and executing operational projects, ensuring adherence to timelines, budgets, and quality standards.
- Collaborate with cross-functional teams to ensure seamless project execution and effective resource allocation.
- Monitor project progress, identify potential risks or delays, and propose appropriate solutions.
- Work as a member of the team, willingly provide support to all Construction team.
- Maintain an organized filing system of electronic documents in Sharepoint.
- Prepare and submit monthly expense reports.
- Assist in special ad-hoc projects.
Requirements:
EDUCATION, KNOWLEDGE, SKILLS AND ABILITIES:
- High School diploma required; 2-4 year degree preferred.
- 5+ years of administrative experience required, prior construction industry a plus.
- Strong computer aptitude to include MS Office Suite.
- Self-starter, analytical, team player and excellent communication skills.
- Analytical mindset with the ability to identify and solve problems proactively.
- Ability to manage a heavy and evolving workload independently and successfully.
- Attention to details, good organizational skills, and ability to perform efficiently and accurately in a fast-paced dynamic environment.
Compensation details: 28-33 Hourly Wage
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