We are an established Real Estate Management Company that manages over 100 investment properties throughout Oregon and Washington. As a team, we accomplish objectives through integrity, leadership, communication, trust, loyalty, quality, and commitment. We are currently looking for Administrative Assistant. Spanish Speaking preferred.
Comprehensive Benefits package that includes:
· Competitive hourly/salary rate
· Medical/dental/vision/life insurance
· Flexible spending accounts – Cafeteria 125 Plan
· Long Term Disability
· Voluntary Accident/Critical Illness plans & the option to purchase of additional life insurance if so desired
· Accrued personal days – 20 days per year
· 401k with a company match
Minimum Job Requirements:
· Two (2) years administrative, secretarial or clerical experience
· Advanced knowledge of Microsoft Office (Word, Excel, Publisher, Outlook)
· Regular and on-time attendance
· Excellent verbal and written communication skills
· Excellent organizational skills
· Professional demeanor and appearance
· Internet literate
· Ability to learn processes and procedures quickly
· Capable of working in a fluid environment with a can-do attitude
Essential Duties and Responsibilities include the following:
· Complete and stay on top of all tasks delegated by regional managers and supervisor
· Manage the entire abandonment process from start to finish for properties in your portfolio
· Process rent increases annually
· Mail resident bills monthly
· Be able to process rent payments received at the corporate office
· Train and be a resource for community managers
· Maintain constant correspondence between regional managers and community managers
· Cover the front desk when the receptionist is absent – includes processing and tracking applications
· Process notices including 30 day, 72 hour, etc.
· File FED’s and pull DMV records
· Complete community newsletters and miscellaneous fliers
· Orchestrate Quarterly Manager Meetings by fine tuning the agenda and inviting attendees
· Complete assigned tasks on community onboarding and offboarding checklists
· Complete assigned tasks on employee onboarding and offboarding checklists
· Maintain website by keeping information current
· Create and update procedures
· Update certain registrations for communities
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
A high school diploma; or one to two years related experience and/or training; or equivalent combination of education and experience.
Compensation details: 23-24 Hourly Wage
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