As a Payroll & Benefits Supervisor, you are responsible for the administration of employee benefits and the management of the payroll processing for Multi-States in North America. In this position you must ensure employees are paid accurately and on time with correct taxes and deductions. This is achieved through the monitoring of tasks and systems and compliance with federal/state/local wage and employment laws. Within the benefits scope, the Payroll & Benefits Supervisor must actively work on developing, recommending, implementing, communicating, and administering new and existing plans and policies that sustain the company's competitive position in the business community. The Payroll & Benefits Supervisor provides guidance/assistance for employees and strives to develop cost control to provide the best possible coverage for employees and their families at the least possible cost to the employer. This position will perform a variety of personnel-related administrative tasks. A successful Payroll & Benefits Supervisor has excellent organizational skills and the ability to handle sensitive information confidentially. Have a passion for HR policies and procedures and want to help create a nourishing workplace.
Payroll
- Processes 24 semi-monthly payrolls annually, including: bonuses, relocation, increases, adjustments, and payouts for terms, reductions, severance, and unused vacation. Receives, enters, and audits, garnishments, child support, and levies. Maintains I-9 files and eVerify.
- Supervises Time & Attendance system.
- Enters terminations, new hires, monthly headcount, management reports, census, check view reports; tracks semi-monthly vacation hours. Year-end requirements: payroll, reporting, W-2's, vacation accruals/carryover; Information gathering reports from various sources concerning salary, employee reports, benefits, invoices, etc.
- HRIS administrator for HR, benefits, and payroll. Keeps database current for new hires, terms, personal info.
- Coordinates deductions with appropriate carriers through files.
- Generates reports each payroll for finance and benefit carriers.
- Terminations, new hires, monthly headcount, management reports.
- Year-end requirements: closes out calendar year, enters new benefit deductions; prepares financial reports as needed.
401(k) Retirement
- Coordinates annual compliance audits; maintains Plan Document & Summary Plan Description; initiates campaigns/employee meetings to encourage increased participation and diversification.
- Enters/removes payroll deductions for loans and savings rate/changes; prepares semi-monthly and off-cycle funding requests; reconciles Alerus Retirement amounts with employer payroll records
- As Fiduciary Committee administrator, facilitates, coordinates, sets up annual meetings with trustee and committee, and follow-up committee meetings until all action items are complete; requests, prepares, and communicates plan amendments; files 5500's for health care plans and 401(k); internal and external audits; annual required mailings to employees.
Health & Welfare Plans: Medical, Dental, Vision, Life, AD&D, Disability, COBRA, FMLA
- Assist the Human Resources Director with communications of any issues with account contacts; keeps current employee benefit booklets; assist with annual Open Enrollment; annual benefits review with broker/providers; approves invoices from vendors; prepares and executes benefit documentation, agreements, and policies; submits COBRA transmittals for employees/dependents who are no longer eligible for benefits; maintain FMLA related documents and tracking of benefits.
MINIMUM REQUIREMENTS :
- Bachelor's degree in Business, Finance, Human Resources, or related field.
- 5+ years' experience in the areas of Human Resources, Benefits, and HRIS systems.
- Knowledge of Labor & Employment Law and Payroll.
- Must have basic math aptitude and ability to work accurately with numbers.
- Ability to talk, listen and speak clearly on the phone and through written communications.
- Computer proficiency (Microsoft Office - Word, Excel, Teams and Outlook).
- Must be able to work under pressure and meet deadlines to ensure all employees get paid on time.
- Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
Any equivalent combination of experience and training which provides the required knowledge, skills and abilities may be substituted.
DESIRED QUALIFICATIONS:
- Experience with Paylocity HRIS system
- 5+ years of Payroll experience preferred.
- Demonstrated organizational and prioritization skills and an ability to successfully juggle multiple mandates at the same time.
- Excellent analytical skills and an ability to effectively use both data and experience-based instinct to make decisions.
- Positive and professional demeanor with excellent communication and interpersonal skills.
WORK ENVIRONMENT/CONDITIONS/PHYSICAL DEMANDS:
Duties will be performed in a standard office environment. Employees must have the ability to maintain regular, punctual attendance consistent with Gravis policy. While performing the duties of this job, the employee will occasionally be required to work weekends, holidays, be on call, and some employees could be required to travel overnight on occasion.
This job description is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities that are required of the Payroll & Benefits Supervisor. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. These are considered essential duties and are illustrative of those job tasks that are fundamental. Employees may be required to perform additional related duties as may be assigned by management. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Compensation details: 0 Yearly Salary
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