Summary
The Marketing & Business Development Coordinator provides day-to-day support to the Marketing & Business Development Manager and Director on various departmental matters. The coordinator assists with organizing and coordinating firm events, internal logistics, sponsorships, invoices, billing, advertisements, and day-to day marketing tasks.
This position may be hybrid or in-office, which is subject to change based on the needs of the Firm. This position can be located in either our New Haven or Stamford office.
Job Duties
The following are essential job duties and responsibilities of the Marketing & Business Development Coordinator. This list is not exhaustive, and other duties may be assigned as necessary.
- Work closely with the team in creating, editing, proofreading, and producing marketing documents, RFPs, pitch materials, announcements, advertisements, trackers, event invitations, spreadsheets and presentations related to the Firm’s marketing objectives and practice group initiatives.
- Provide organizational and administrative support to the Marketing & Business Development Manager as well as other senior team members in organizing, processing, tracking, and calendaring all submissions, sponsorships, charitable contributions, advertisements, invoices and departmental reimbursements.
- Responsible for drafting and editing the Firm’s monthly Marketing Memo.
- Create, update, and maintain internal Marketing calendars related to all marketing activities
- Coordinate and schedule meetings, photo shoots, conference rooms and equipment for marketing meetings and training sessions.
- Maintain, update, and organize marketing materials on the website such as attorney biographies, practice descriptions and experience lists.
- Administers Firm’s email communication’s software to send external and internal communications and pull event RSVP information and other important tracking reports.
- Work with the Firm’s CRM to pull relevant lists and conduct basic research
- Support Manager with coordination of events logistics related to invitations, RSVP, announcements, creating distribution/invitation lists along with other behind the scene and on-site tasks.
- Assist Manager with onboarding process for new attorneys, which include drafting biographies, sending to them for review, and posting on the website once all approvals are given.
- Work with the Firm graphic designer to create eComms, client alerts and ads when required.
- Requirements
Education: Bachelors’ Degree in communications, marketing, or related field.
Experience: 1-3 years of professional experience
Knowledge/Skills and Abilities:
- Excellent interpersonal and clear communication skills, including the ability to work effectively with all levels of Firm personnel, clients, and vendors.
- Detail oriented, highly organized self-starter with a demonstrated ability to analyze and solve problems and follow through on tasks and projects.
- Excellent organizational and follow-up skills, including ability to prioritize, multi-task and manage time effectively.
- Advanced proficiency in Microsoft Office products; Word, Outlook, Excel, PowerPoint.
- Ability to work both independently and as part of a team.
- Ability to maintain confidentiality and exercise discretion.
- Proficiency with standard office equipment and systems
Essential Physical/Mental Demands
Ability to sit and use a computer for extended period of time.
Handle material and supplies up to 35 lbs. of weight
