LHH Recruitment Solutions has partnered with a growing organization, and they are seeking a motivated, detailed, and highly experienced Executive Assistant to join their team in Chicago, IL. Provide comprehensive administrative support for up to four Partners. You should have a minimum of 3 years of Executive Assistant experience to support a busy executive team. The ideal candidate will have a minimum of 7 years of Executive Assistant experience, preferably supporting multiple executives simultaneously. This role requires exceptional organizational skills, the ability to handle complex calendaring efficiently, and the capacity to thrive in a professional services environment. The Executive Assistant will play a crucial role in facilitating the daily operations of the Partners, ensuring seamless coordination of schedules, travel arrangements, and administrative tasks. Competitive Salary and Benefits Package (PTO, Medical, Dental, Vision, and Life Insurance) are offered.
Key Responsibilities:
- Manage complex calendars for up to four Partners, including scheduling meetings, coordinating appointments, and prioritizing conflicting demands.
- Arrange domestic and international travel logistics, including flights, accommodations, and transportation, while optimizing for efficiency and cost-effectiveness.
- Process expense reports accurately and efficiently using Concur or similar expense management systems.
- Provide high-level administrative support, including drafting correspondence, proofreading documents, and preparing presentations.
- Act as a liaison between the Partners and internal/external stakeholders, ensuring effective communication and follow-up on action items.
- Assist with special projects and initiatives as assigned, demonstrating adaptability and problem-solving skills.
- Maintain confidentiality of sensitive information and exercise discretion in all interactions.
Qualifications and Skills:
- Bachelor’s Degree is highly preferred.
- Minimum of 7 years of experience as an Executive Assistant, preferably supporting multiple executives concurrently.
- Experience in industries such as Professional Services, Consulting, Communication, Investment Banking, Private Equity (PE) Firms, or similar fields is highly desirable.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and Concur is essential.
- Experience with complex calendaring, meeting coordination, travel arrangements, and expense reporting.
- Strong writing and proofreading skills, with a keen attention to detail.
- Ability to work autonomously, prioritize tasks effectively, and make informed decisions independently.
- Excellent communication skills, both written and verbal, with the ability to interact confidently with individuals at all levels of the organization.
- Professional demeanor and appearance, with a polished and professional image.
- Resourcefulness, adaptability, and a proactive approach to problem-solving are essential traits for success in this role.
If you are a passionate Executive Assistant looking for anew and rewarding career, please apply today! You don’t want to miss out on this opportunity!
LHH is a leader in permanent recruitment—and in the placement of top talent. Our areas of specialty include office administration, customer service, human resources, engineering, and supply chain and logistics. Please feel to check us out and apply for other opportunities if this role isn’t a perfect match.
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